Director, Legal Administration

Job Summary

The Director, Legal Administration (DLA) is responsible for managing all of the day-to-day administrative and financial duties for the Office of the General Counsel (OGC) under the direction and supervision of the Senior Vice President and General Counsel (SVP/GC) and overseeing administrative assistants as well as all part-time student employees (e.g., work study students). Additionally, this position supports the Board Secretary by assisting the Board Secretary as needed in tasks associated with matters arising before and during quarterly Board meetings. Assist as needed in special projects with a high level of discretion while maintaining the integrity of confidential information.

Essential Functions

• Supervision of departmental administrative assistants -and all part-time student employees, including hiring, discipline and performance evaluation
• Maintain the SVP/GC's schedule. Set up meetings, plan travel and prepare correspondence
• Maintain all personnel files, advertise vacancies, coordinate recruiting efforts, update PAFs as needed, assist with the completion of annual employee evaluations, approval of bi-weekly timesheets and monthly leave reports and reconcile payroll discrepancies
• Purchase all equipment and furniture for the OGC; maintain equipment repair and lease contracts
• Liaison with the Facilities Department relating to departmental maintenance requests
• Purchase all office supplies and stationery items as well as departmental subscriptions to professional organizations and maintain all professional memberships
• Oversee the management of the departmental website; assist with the departmental annual report; coordinate departmental annual fund-raising activities for the Why I Give Campaign and Dragon Drive
• Prepare annual salary and operating budget for the OGC; monitor OGC budget throughout the fiscal year
• Prepare all check requests for payment of OGC bills within $50,000 signature authority level; prepare and track all travel reimbursements, petty cash transactions and deposits; prepare monthly credit card reconciliations for the department and the SVP/GC
• Comply with all internal and external audit requests
• Handle multiple projects relating to Board of Trustees, including assisting with activities and events relating to quarterly Board of Trustees and Executive Committee meetings; update University Bylaws; assisting with annual Board member conflict of interest program and annual ITAR program when new trustees join the Board; generally handle Board members' inquiries and requests as necessary
• Interact with, and respond to requests of, the Board Chair, President, Trustees and senior management relating to board meetings and other matters
• With respect to Board portal and in coordination with the General Counsel update posting of board committee materials, and other information.
• Prepares and monitors the departmental operating budgets in collaboration with the SVP/GC.
• Cost center administrator with approval authority within budget limits. Oversee proper completion and submissions of all required paperwork and online forms relating to budgets, time records, personnel evaluations and other areas as required.
• Oversee all outside counsel legal bills, approval, and processing. Facilitate payments in Ariba and administer reports as requested. As needed, communicate with outside counsel firms on behalf of OGC team.
• Provide data analysis and reporting to SVP/GC and other units as requested to support budgeting and financial efficiency efforts.
• Must be available outside of normal working hours to assist with unexpected urgent matters that may arise.
• Other duties as assigned

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 10 years of high-level administrative experience, which include at least 2 years of fiscal management experience and 3 years working with executive level management.
• Experience supervising professional/administrative staff.
• Excellent verbal and written communication.
• Ability to maintain confidentiality.
• Strong customer service focus.
• Ability to work evenings and weekends to assist with unexpected urgent matters that may arise.

Preferred Qualifications

• Experience working in preferably in a higher education environment.

Location

• University City - Philadelphia, PA

Additional Information
This position is classified as Exempt, grade N. Compensation for this grade ranges from $90,430 - $135,640 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel's compensation framework. For information about benefits, please review Drexel's Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.