HR Data Specialist

Essential Duties and Responsibilities

• Accurately enter new hire data and maintain employee records across multiple HRIS platforms.
• Run audits and queries to identify data discrepancies; partner with HR, Payroll, and Benefits teams to ensure accuracy and data integrity.
• Develop dashboards and visual reports using internal data and external resources to support strategic decision-making.
• Provide timely support for payroll and benefits processing, ensuring compliance with internal policies and relevant regulations.
• Respond to inquiries related to HRIS data, payroll, and benefits via email with professionalism and clarity.
• Support the onboarding and offboarding processes by managing related data workflows and system entries.
• Maintain compliance with organizational procedures and assist with audit preparation and operational documentation.
• Contribute to the development of HR data analytics and insights to improve business performance and employee engagement.

• Share expertise with team members and provide training or guidance as needed.

Education & Experience

• Bachelor's degree in Human Resources, Business Administration, Data Analytics, or related field; equivalent relevant experience considered.
• Minimum 3 years of experience in HR data management or HRIS administration preferred.
• Advanced Microsoft Excel skills (formulas, pivot tables, VLOOKUP, etc.).
• Strong analytical skills with a high degree of accuracy and attention to detail.
• Familiarity with HRIS platforms; experience with ADP and Oracle a plus.
• Ability to manage confidential data with discretion and professionalism.
• Strong written and verbal communication skills in English. Level B2/B3
• Ability to work independently with minimal supervision and effectively manage time and priorities.
• Understanding of payroll and benefits processes in North America.

Behavioral Attributes

• Highly accountable and detail-oriented.
• Curious and continuous learner with a passion for data integrity.
• Collaborative team player who builds trust and communicates effectively.
• Tech-savvy with a mindset for innovation and operational improvement.