Role Name: Administrative Associate II
Location: Greenville, SC, 29607
Work Environment: Onsite
Schedule: Mon - Fri,
8:30 AM to 5:30 PM (Tentative for overtime extending closing time to 7:00 PM)
Contract length: 3 Months assignment with possible extensions
Job Summary:
Duties/About the role:
- Provides professional administrative support for a department. Functions include: typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal/external inquiries. May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management.
Responsibilities:
- 40% Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos.
- 25% Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes.
- 20% Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements.
- 10% Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times.
- 5% Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person.
Job Requirements:
Required Education: Associate's Degree or Two years of job related work experience or a combination of education and experience equal to 2 years.
Required Work Experience: 3 years administrative support experience.
Preferred Education: Bachelor's Degree
Preferred Work Experience: 2 year of industry-specific work experience.
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Spectraforce Technologies
Oct 01, 2025