Administrative Assistant/ Office Manager

Sabre Systems is currently hiring an Office Manager/Admin to support the Defense Systems Information Analysis Center (DSIAC) in Ft. Belvoir, VA. The Office Manager will provide support at the Defense Technical Information Center (DTIC), and be responsible for the office management of the development of the Defense Research and Engineering Journal (JDR&E) publication. Responsibilities and duties include, but are not limited to:

• Coordinating with the rest of the journal development team and Defense Technical Information Center (DTIC) counterparts to ensure maintenance of quality standards in publishing this scientific journal.
• Maintaining electronic publication sites, assisting with journal planning, helping maintain tracking documents, organizing and maintaining of databases, assisting in user registration, and preparing and coordinating meetings in support of journal promotion activities and development.
• Organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency; maintaining the JDR&E SharePoint site; and supporting community outreach events through maintenance and shipment of JDR&E promotion materials.
• Monitoring day-to-day operations and overall performance of SharePoint.
• Providing knowledge management support, involving database searches, generating database management reports reflecting trend analysis and the ability to access/search web-based effectively, collaborative software platforms like SharePoint, assisting in the planning and future development of database requirements, compiling data from various sources and formats into spreadsheets and databases to be used in reports and/or databases, and developing Boolean search strings.

Location: Ft. Belvoir, VA (hybrid, candidates must work on-site as needed)

Requirements:

• A Bachelor of Arts, preferably in English or Communications, and two (2) years' general office experience is required. Additional experience may be considered in lieu of a degree. Prior office management experience working in a Government Office environment is highly desired.
• Excellent written and verbal communication skills with proficiency in Microsoft Office Suite is required. Additional experience with official document quality publication in MS Word, MS Excel, data basing in MS Access, presentations in MS PowerPoint, and utilization of MS Project is highly desired.
• Familiarity with the DoD Information Analysis Center (DoD IAC) program or mission of the Defense Technical Information Center (DTIC) is highly desired.
• The selected candidate must have the following qualifications:
  • Experience in operating in an automated workflow process environment, such as SharePoint.
  • Experience researching and navigating databases, including the basics of Boolean searches and establishing metadata to support literature searches of databases.
  • Experience with relational databases.
  • Ensure that storage and archiving procedures are functioning correctly.
  • Proficient writer with excellent communication skills.
  • Creative thinker with a solid foundation in logic and reasoning.
  • Very strong attention to detail.
  • Ability to manage multiple ongoing projects.
  • Very customer-focused with good listening and verbal communication skills, telephone skills, and research skills.
  • Ability to prioritize and manage multiple tasks in a busy environment.
  • Ability to perform tasks with minimal supervision and infrequent instructions.
  • Ability to work independently to solve technical issues.
  • Ability to establish the needs of users and monitor user access

• The selected candidate must have an Active DoD Security Clearance or obtain a clearance.

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Sabre Systems, LLC, has been providing innovative technological solutions and services for Department of Defense, Federal Civilian, and commercial customers for more than 35 years. We support the ever-evolving areas of advanced communication technologies, cyber, systems and software engineering, and digital transformation.

With over three decades in business, Sabre Systems, LLC remains committed to our small business values and a people-first philosophy. We foster a welcoming, inclusive culture that values diverse perspectives and encourages open communication. Our collaborative environment supports continuous learning and professional growth at all levels. We prioritize the health, well-being, and success of our employees, offering comprehensive, evolving benefits designed to meet their diverse needs. Join us and be part of a thriving, people-driven culture.

We respect the unique perspectives that a diverse workforce of minorities, women, individuals with disabilities, and protected veterans brings not only to our company, but also to our customers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability or genetic information.

EEO Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor

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