New

Event Services Coordinator

Washington County, OR
$36.58 - $44.45 Hourly
medical insurance, dental insurance, vision insurance, vacation time, paid time off, paid holidays, sick time, retirement plan
United States, Oregon, Hillsboro
155 North 1st Avenue (Show on map)
Sep 21, 2025
THE POSITION Westside Commons is currently recruiting for an experienced Event Services Coordinator who will work in collaboration with the Sales & Operations staff to organize, coordinate, and oversee all the events and activities at the Wingspan Event and Conference Center and the Washington County Fairgrounds. Westside Commons is a 100-acre, multipurpose, year-round event facility that is home of the annual Washington County Fair and hosts a variety of other events. The Event Services Coordinator will be responsible for meeting with clients to determine their event needs, conducting tours of the facility, recommending appropriate space and services, answering questions, finalizing rental arrangements, and ensuring contract compliance. Additionally, this position will be responsible for providing internal services to clients such as audiovisual, inventory set-up and tear-down, scheduling and overseeing the work of third-party contractors including security, parking, catering, janitorial, ticketing and admissions, as well as coordinating and overseeing the work of vendors, contractors, event staff, and volunteers during events. The ideal candidate will have event venue side experience coordinating and servicing events such as consumer shows, trade shows, conventions, performances, sporting events, lectures, conferences, meetings, banquets, receptions, etc. They will also have the ability to use their professional judgment, creativity, and problem-solving skills to ensure events run smoothly, the needs of the clients are being met appropriately, and ensure contract and policy compliance. Additionally, they will have the ability to work independently and collaboratively to deliver results in a fast-paced environment, manage competing events with multiple timelines, and have effective complex problem-solving skills. It is imperative the individual in this role be an effective communicator, verbally and in writing, and be able to establish and maintain cooperative working relationships with a variety of individuals. ESSENTIAL JOB DUTIES This position is classified as an Event Services Coordinator. Classification descriptions are typically written broadly. To review this classification, please use this link: Event Services Coordinator. MINIMUM QUALIFICATIONS Education and Experience: An Associate Degree in business or public administration, marketing, event management, or related field and two (2) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions; OR Four (4) years of professional-level experience coordinating and operating large events such as fairs, conferences/meetings, or expositions. Additional Licenses, Certificates, Physical Abilities and Specialty Requirements: Must possess a driver's license valid in the State of Oregon and have an acceptable driving record. Must have the ability to become AED and CPR certified within the first 90 days of employment. Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application. SUPPLEMENTAL INFORMATION Our commitment to you: Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community. Selection Process MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes. Additional preferred qualifications screening may be applied depending on the number of applications received. Subject Matter Expert Resume Review: Your resume may be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). Panel Interview(s): Generally, the top 6 - 8 candidates will be invited to participate in a panel interview. Conditional Offer: A successful candidate will require to successfully clear a third-party background check as a pre-employment condition and Oregon State comprehensive background check as a condition of continuous employment. Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family. Veterans' Preference: If you are a veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points . Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your Application: You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" of e-mail notification from notices in NEOGOV it will impact our ability to communicate with you about job postings. Questions (?) Regarding This Recruitment Gregory Garabedian, Talent Acquisition Business Partner Gregory_Garabedian@washingtoncountyor.gov Additional Resources: New to GovernmentJobs.com? Visithttps://www.governmentjobs.com/home/applicationguidefor a comprehensive, step-by-step guide on the application process. For technical support, contact Government Job's Live Application Support at 855-524-5627.