Administrative Coordinator

Join HGA's Milwaukee -where you'll support brilliant people working on truly exciting projects!

We're seeking an Administrative Coordinator to partner with Principals and project teams in our engineering practice group. This role is perfect for someone who is passionate about delivering exceptional service to both internal and external clients. The ideal candidate is highly organized, excels at time management, and demonstrates outstanding attention to detail, follow-through, and workload prioritization. You'll thrive if you enjoy anticipating the needs of others while maintaining a positive, can-do attitude.

maintain daily communication with team leaders to determine assignments, priorities, and seeks clarification, as necessary;
1. partner with and provide direct support to the Engineering Practice Group including direct Principal support (calendar management, correspondence, staffing, department meetings, annual staff reviews, etc.);
2. Perform a variety of administrative duties in support of a department, project team, or group leaders:
• coordinate travel arrangements;
• prepare presentations and reports;
• prepare correspondence, agendas, meeting minutes, etc.;
• may maintain logs and databases;
• assists with budgets and expense tracking; prepares and processes expense reports; and
• schedule meetings, conference calls and appointments, communicating directly with clients, as needed.
3. work closely with Engineering leadership to stay informed of multiple deadlines where additional help may be needed while understanding the importance of team-playing and offering services to assist others;
4. maintain ongoing communication with peers and works to maintain quality standards within departments through identification of problem processes, potential changes in work processes and participation in department meetings;
5. recognize the importance of confidentiality when working with a variety of documents and conducts self in a professional manner; and
6. other duties or responsibilities as assigned.

• A Bachelor's degree in Business Administration or related field preferred
• Minimum of 5 years administrative experience, preferably in an Architecture or Engineering environment
• Proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook; Adobe and InDesign preferred
• Strong calendar management / scheduling skills
• Excellent communications skills, both written and verbal
• Demonstrated ability to build relationships across an organization
• Analytical, problem solving skills to identify and implement solutions to issues
• Personal characteristics of self-confidence, resourcefulness, flexibility, initiative, self-motivation, loyalty, willingness to assume responsibility for decisions and the ability to deal effectively with people in a variety of relationships and situations

HGA is a place where you can do your best work. We believe that enduring, impactful design results from deep insight into the people and passions that animate each unique environment. We value empathy, are fueled by curiosity, and embrace the hard work that leads to innovation. Equally important is our commitment to creating a culture of inclusivity and diversity where we encourage your originality, respect the need for flexibility and work-life balance, and empower your desired career growth. HGA is a national award-winning interdisciplinary design firm rooted in architecture and engineering. Learn more about us here.

Equity

Equity is a living, breathing part of who we are and what we do at HGA. Our goal is to ensure that every employee brings their authentic self to work, feels a sense of belonging and works collaboratively to support each other.

Sustainability

We are committed to meeting our clients' sustainability goals as well as challenging our industry. We aim to develop the expertise and research to push beyond net zero energy to net positive energy; from a neutral effect on health, safety, and resources to a positive one. As the need and desire for sustainability environments grow, so does the focus on high-performance buildings with sound data that we can share back with clients and our design teams.

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