New

Part-Time Administrative Assistant

The Pennsylvania State University
remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Sep 11, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS We are searching for a versatile and experienced student to join our Fluid Dynamics and Acoustics Office (FDAO) at the Applied Research Laboratory (ARL) at Penn State. ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). You will: Provide support to office admins with scheduling, personnel calendars, and travel arrangements and manage the main phone line for the office Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit Maintain inventory and order office; monitor existing laboratory supplies and monitor accessibility Take meeting minutes Assist all divisions with tasks as needed Create and maintain files and databases Assisting with email communications or newsletters Designing flyers or promotional materials for events or services Monitor financial transactions and reconcile financial reports Provide support and coordinate meetings and events (reserve rooms, prepare agendas and materials, coordinate refreshments, security and vendor-delivered meals) Preferred skills/experience areas include: Competency in or willingness to learn Microsoft Office tools Teams Good communication and written skills Ability to work independently as well as in a team environment Critical Skills: Adaptability Attention To Detail Calendaring Customer Service Time Management Schedule: In-person in the Garfield Thomas Water Tunnel building Up to 20 hours/week Candidates must submit a cover letter of interest and a resume in order to be considered. Your working location will be in State College, PA. Questions related to flexible work should be directed to the hiring manager during the interview process. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. All positions at ARL require candidates topossess the ability to obtain a government security clearance; you will be notified during the interview process if this position is subject to a government background investigation. You must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines