Academic Program Coordinator, Department of Curriculum and Instruction

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Department of Curriculum and Instruction (C&I) in the College of Education at Penn State is searching for an Academic Program Coordinator to provide an important role in the department's course scheduling and World Campus Graduate program.

This will also include supporting the World Campus Children's Literature Certificate Program and C&I Master of Education (M.Ed.) Program.

The role involvesworking closely with the Director of Graduate Studies, The Graduate School, and the department's administrative support manager, as well as engaging and professionally communicating with students, faculty, and staff.

The Academic Program Coordinator will work both independently and collaboratively to complete this position's responsibilities, which include but are not limited to:

• Enrollment of undergraduate and graduate students for courses; review and submit graduate applications

• Assist in ensuring students' graduation milestones are completed; running appropriate reports and completing paperwork

• Prepare, process, and track certificates earned by students

• Respond and refer inquiries from prospective and current students to appropriate faculty

• Act as the department's undergraduate and graduate course scheduler; create relevant reports; maintain a tool/database for collecting and dispersing course scheduling information

• Support curricular affairs: prepare course proposals; compose documents and reports for World Campus courses going though curriculum review

• Coordinate and manage the Student Educational Experience Questionnaire (SEEQ) for all undergraduate and graduate courses in C&I.

• Assist in compiling and maintaining an online collection of syllabi for courses taught within C&I; shares copies of syllabi as needed.

• Attend all required meetings, taking minutes as necessary

Utilizing effective teamworking skills, the Academic Program Coordinator will assist other team members as needed: backing up the department's website editor, assisting with social media and textbook orders, and providing backup administrative support for the department's graduate program (beyond World Campus).

The Academic Program Coordinator will receive the necessary resources to learn all the rules and regulations for the University's Graduate program to complete the above responsibilities.

After training, the Academic Program Coordinator will also work with various software including Microsoft Office 365 (including Excel), 25Live by CollegeNet (scheduling platform), and the following which are specific to Penn State:

• LionPATH (student information system)

• GRADS (Graduate Admissions Decision System)

Qualifications:

• Excellent communication (verbal and written) and interpersonal skills; inclusive and respectful when working with others

• Driven to provide excellent customer service and be an effective team player

• Outstanding attention to detail and accuracy

• Demonstrated ability to learn and apply new information efficiently.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Additional Information:

The standard work schedule of this position is Monday through Friday from 8 a.m. to 5 p.m. Eastern.

The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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