Financial Systems & Applications Analyst

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Financial Systems & Applications Analyst is crucial for the Office of Auxiliary & Enterprise Development (AED), enhancing financial reporting, streamlining budget processes, and ensuring compliance. This role bridges financial operations and technology by optimizing financial systems like PeopleSoft, managing data integrity, and developing advanced financial dashboards with tools such as BI, Tableau, and Power BI. Identifies process inefficiencies, supports system upgrades, provides user training,
and offers strategic support to ensure accurate data, informed decision-making, and overall financial and operational efficiency for the university.

• Ensures financial systems operate efficiently and comply with federal, state, and university regulations. Maintains data integrity and security across financial transactions and reporting.
• Troubleshoots, tests, and implements enhancements for PeopleSoft Budget modules, optimizing system functionality.
• Manages security access and user roles for budget tools to ensure data integrity. Reviews and tests user access roles to ensure the security and effectiveness of budget tools. Confirms new user access needs within the Office of Research and Economic Development (ORED); conducts DoR Mapping to manage and structure financial data.
• Assists in updating and maintaining nVision reports, including modifying layouts, ensuring fiscal year updates, and reviewing queries for accuracy.
• Populates the training environment with data from the production environment for testing and user training.
• Performs critical testing of budget tools to validate proper functionality and features.
• Responsible for supporting day-to-day reporting and analytical operations of all funds managed by the Office of Auxiliary & Enterprise Development (AED), including: Auxiliaries, Athletics, Tech Fee, Board-Approved Fees, Contracts & Grants, Direct Support Organizations (Foundation, Research Foundation, FIU Healthcare Network, Athletic Finance Corporation), Museums and other University units.
• Monitors and analyzes monthly financial performance versus budget across all managed funds. Reviews current fund balances for auxiliaries and related funds to ensure alignment with spending plans. Ensures budgetary controls (commitment control) for AED funds are maintained and adjusted as needed.
• Updates the fiscal year settings in budget tools and reporting systems to align with current financial periods.
• Controls system access to university personnel for budget tools, based on access roles granted by FSSS. Opens and maintains budget tools, including Detail Budget Maintenance (DBM), Cash Transfer, and DSO Reimbursement Tools. Completes the load of position files, ensuring position assumptions are accurate and up to date.
• Enables data transfer between Position and Cash Transfer Tools to Detail Budget Maintenance (DBM) for seamless synchronization and updates. Revises and improves the budget upload template, ensuring correct formatting and data organization.
• Creates, maintains, and delivers financial reports and dashboards using nVision, Oracle Business Intelligence, Tableau, Microsoft Excel, or Power BI. Assists in analyzing and transforming complex financial data into high-impact business insights using Oracle Business Intelligence, Tableau, Power BI, and other data analytics tools. Automates financial reporting processes, reducing manual intervention and increasing efficiency. Performs variance analysis to support leadership decision-making. Conducts data validation and system reconciliations to improve financial forecasting.
• Leads financial system upgrades, process automation, and workflow improvements in collaboration with IT and finance teams. Conducts testing, troubleshooting, and implementation of new system functionalities. Identifies inefficiencies in financial workflows and recommends automation solutions.
• Oversees data integration between budget and reporting tools, ensuring seamless operations. Enhances budget tools and templates, improving usability and data accuracy. Reviews and updates PeopleSoft budget configurations, ensuring alignment with university policies.
• Develops and delivers training to help university personnel effectively use financial systems. Creates user guides, FAQs, and other documentation to enhance financial system literacy. Provides ongoing support to departments using budget tools and reporting modules.
• Conducts training workshops on financial reporting, system updates, and process enhancements. Serves as point of contact for budget tools-related inquiries and troubleshooting.
• Assists in special projects, including system modernization. Stays up to date with emerging financial technologies and best practices, recommending innovative solutions.
• Develops and maintains Microsoft PowerApps that support Division of Finance.

Bachelor's degree and two (2) years of experience in related field.

• Direct experience with PeopleSoft Financials or similar large-scale ERP (Enterprise Resource Planning) systems.
• Advanced proficiency with data visualization and business intelligence tools like Tableau, Power BI, or Oracle Business Intelligence (BI).
• Strong SQL skills for data extraction and analysis.
• Project management experience, particularly with software implementation or system upgrade projects.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.