New

Administrative Support Assistant

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Sep 03, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS Business Administration, a division of the Office of Physical Plant (OPP), seeks a talented and motivated individual to join our team as an Administrative Assistant. This position will report to the Senior Director of Business Administration and, in addition, provide administrative support to the Director of Operational Technology. The selected candidate will be someone who can work independently, manage multiple schedules, provide clear and open commhttps://www.opp.psu.edu/unications, and share knowledge with others, as needed. This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. The position's responsibilities include, but are not limited to: Provide primary administrative support to the Senior Director, Business Administration, as well as the Director of Operational Technology Plan and facilitate the support activities of the Business Administration and Operational Technology divisions; coordinate with others to complete tasks Advise and research answers to questions/issues concerning unit/University policies, processes, and procedures from both internal and external contacts Manage the cellular distribution process that includes maintaining files, databases, and reports for internal billing Monitor and maintain budgets, track expenditures, process budget revisions, and assist with budget preparation and projections Generate, prepare, and maintain financial reports and spreadsheets, and authorize the processing of payments Arrange face-to-face and virtual meetings, coordinate special events, conferences, and other functions as needed Assist with planning and coordination of moderately complex projects Serve on various committees; prepare agendas, take minutes, and compose minutes Coordinate back-up support as needed for Physical Plant's VP's Office May assist in the supervision and training of students and assigned support staff Serve as a resource for others on a variety of subjects, including software application usage and information processing procedures MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines