Business Officer (BLANK AST 3)

Under general supervision, this position is responsible for the full range of financial services for all units/Centers/Institutes within the CA&ES Dean's Office. Serves as a resource and subject matter expert to units, centers, and institutes regarding policy and procedure for purchasing, accounts payable, and accounts receivable. Processes purchasing, accounts payable and accounts receivable transactions. Serves as Department Safety Coordinator. Provides administrative support in multiple areas, including key coordination and distribution, and copy code coordination and distribution, travel processing, equipment management, and cashiering. Other duties include account management backup, providing centers with general reports, projections, and other research admin and/or self-supporting activities as needed.

Apply By Date: September 11, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High school diploma or equivalent experience.
• Experience processing complex purchasing, accounts payable, accounts receivable, accounts receivable, and Travel and entertainment transactions.
• Demonstrated planning and organizational skills to work independently with minimal direction; excellent judgment to analyze workload, organize, coordinate, and manage a variety of complex tasks and projects concurrently, with competing critical deadlines, prioritization skills to handle frequent interruptions and distractions and ability to adjust to shifting priorities.
• Demonstrated computer-related experience and skill in using spreadsheets, word processing, calendar software programs, and web-based financial accounting, and reporting systems, customer service skills to deal with a wide variety of customers, both internal and external, and to handle issues as they arise.
• Analytical and mathematical skills to identify/research/resolve accounting and payroll issues, to analyze and prepare reports, and to reconcile departmental records.
• Ability to read and interpret policy and procedure related to purchasing, accounts payable, cash handling, capital asset management, travel, and entertainment.
• Business writing skills to prepare a variety of correspondence to multitude of audiences

Preferred Qualifications

• Experience with campus systems including AggieEnterprise, pre-purchasing, AggieExpense, CayuseSP, and UCPath.
• Knowledge of equipment inventory policies and Procedures.
• Organizational skills to work on projects with competing deadlines and to independently establish goals and workload priorities with flexibility in dealing with people and competing demands.

Key Responsibilities

• 50% - Purchasing/Reimbursement/AP/AR
• 15% - Safety Coordination
• 20% - Account Management Backup
• 10% - Capital Asset Management
• 5% - Training/Process Improvement

Department Overview

CA&ES is the largest academic unit on the Davis campus with over 3,700 acres devoted to research and teaching. It includes over 7,000 undergraduates, over 1000 graduate students, 380 faculty and cooperative extension specialists and 250 Academic Federation appointees, over 800 staff involved in administration/finance operations and/or animal and crop care, 20 departments and 18 centers and institutes. CA&ES has more than 1.4 million square feet of teaching, research and administrative space with off-site research and teaching space throughout California. rch and teaching. It includes over 7,000 undergraduates, over 1000 graduate students, 380 faculty and cooperative extension specialists and 250 Academic Federation appointees, over 800 staff involved in administration/finance operations and/or animal and crop care, 20 departments and 18 centers and institutes. CA&ES has more than 1.4 million square feet of teaching, research and administrative space with off-site research and teaching space throughout California.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14/hr.
• Salary Frequency: Bi-Weekly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8-5
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work in area where there is frequently noise from visitors, office machines, telephones, conversations, and printers, etc.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks