Project Coordinator PR - 1291

PE Systems, Inc. has a great opportunity for a Project Coordinator in our Dayton, Ohio location. The primary function is to provide travel and financial support for assigned projects. The position requires the experience and capability to support the assigned tasks relevant to the position, working with independence once trained.

PE Systems, Inc. genuinely cares about their employees. We bring together the best people and the best careers. Our family of talented and focused professionals enjoy PE Systems' generous PTO and Holidays, great benefits and great pay.

Voted Best Places to Work in Dayton since 2022!

General Function:

• Assist Senior Travel Coordinator in preparing travel packages, reviewing billable costs, tracking due dates, and entering travel expense reports into Costpoint.
• Assist Senior Travel Coordinator with Asana entries, monitoring and follow-up as assigned.
• Monitor Travel email and enter any open tasks into Asana.
• Assist Senior Travel Coordinator with travel meetings.
• May require training employees in current policy and procedures.
• Track funding/milestones on assigned projects: T&M, CPFF and Fixed Price project types.
• Ensure all program deliverables (monthly status reports, invoices, etc.) are delivered accurately and on time.
• Assist PM managing project labor and leave hours by calculating monthly and yearly EACs.
• Enter invoices into Costpoint and update manual invoicing templates as required by the customer.
• Review Costpoint open billing detail reports for assigned projects.
• Communicate funding status with program managers, provide funding status reports and 75% notifications to the customer.
• Provide up to date project work authorizations and travel assistance to direct employees.
• Prepare travel work authorizations and estimate costs for direct employee travel.
• Monitor and process travel authorizations and expense reports and track progress in Asana.
• Attend finance and accounting meetings in person and teams (using webcam).

Qualifications:

Education/Certifications/Experience/Skills:

• Bachelor's degree is preferred in business or accounting, and at least 2-5 years of experience related to the position requirements.
• Must be proficient in the use of Deltek Costpoint.
• Must know and understand Federal Travel Regulations, GSA per diem
• Must have a general understanding of FAR Part 31
• Must have advanced knowledge in Excel to include pivot tables and v-lookup.
• Must have strong analytical and problem-solving skills.
• Must have the ability to function in a fast-paced environment with little ease to transition to tasks as needs dictate.
• Must be proficient in the use of Microsoft programs (including Excel, Word, Outlook, SharePoint)
• Must be able to transport self to various facility sites, as required. If using own motor vehicle, must possess a valid driver's license and proof of insurance.

P E Systems, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for Employment without regard to race/ethnicity, color, religion, sex, nation origin, ancestry, age, sexual orientation, gender identity, genetic information, marital status and disability (including physical or mental disability as well as pregnancy) veteran status or any other status protected by the Federal, State or local law.

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