New

Graduate Support Assistant

University of Texas at Dallas

$40,000 - $45,000 DOQ

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan

United States, Texas, Richardson

Aug 28, 2025

Posting Details

Posting Number	S06582P
Position Title	Graduate Support Assistant
Functional Title
Department	Mathematical Sciences
Salary Range	$40,000 - $45,000 DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	08/28/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date
Job Summary	Looking for a rewarding career opportunity with great benefits? Look no further! Join our team! The Graduate Support Assistant will coordinate graduate student processes for the Department of Mathematical Sciences. A successful candidate will provide excellent customer service to students to enhance the graduate student experience and assist with the continued development of graduate student program's growth.
Minimum Education and Experience	Associate's degree and four or more years of administrative office experience in an academic office, or any equivalent combination of education and experience. Excellent computer skills with various software programs and ability to work with specialized databases. Outstanding customer service skills required.
Preferred Education and Experience	Bachelor's Degree Preferred
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Liaison with Enrollment Services. Create applicant files through OnBase and Orion, track to completion, and correspond with applicants. Prepare applicant lists for and liaison with Graduate admissions Committee, Graduate Program Head and department head. Submit recommendations for scholarships. Enter decisions in OnBase. Track Teaching Assistants (TAs) and Research Assistants (RAs) awarded, provide list to the Dean's Office and others. Maintain GTS, stipend awards, admit dates, etc. by student. Assist faculty with TA assignments; prepare and process TA/RA evaluations each semester. Process forms and schedule qualifying exams. Solicit course requests/approval, renew Graduate Catalog and Graduate Course inventory. Register students/resolve holds. Liaison with Graduate Advisor and Program Head. Maintain copies of graduate files and track student progress for graduation. Provide dissertation/defense assistance and scheduling. Prepare certifications for graduation and update alumni record each semester. Track applicable "18 Characteristics of Texas Public Doctoral Programs" information. Complete other projects and other duties as assigned by department head or ASO.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Work is conducted on-site and in-person. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. About Us UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.