New

Accounts Payable Coordinator

Vaco
$35.00 / hr
remote work
United States, New York, New York
Aug 23, 2025
Position: Accounts Payable Coordinator (Temporary to Permanent) Compensation: $35/hour Location: Hybrid - New York City Overview: A well-established nonprofit organization in New York City is seeking a detail-oriented Accounts Payable Coordinator for a temporary role with the potential to convert to permanent. This position supports the accounting team with invoice processing, vendor management, disbursements, and financial reporting. The ideal candidate will bring strong organizational skills, hands-on accounts payable experience, and the ability to work in a fast-paced environment. Key Responsibilities: Enter vendor invoices and payment obligations into the accounting system (experience with Great Plains a plus) Monitor the A/P inbox and workflow for requests and approvals Review bills and disbursement requests for accuracy, proper approvals, and supporting documentation Maintain A/P aging schedules and track outstanding liabilities Organize and store documentation (digital and physical) Verify and update vendor information as needed Assist with monthly account analyses, journal entries, and audit preparation Process annual 1099 forms Provide general accounting and administrative support as needed Qualifications: Associate degree in Accounting with 4+ years of A/P experience; Bachelor's degree preferred Proficiency in accounting systems/software (knowledge of either Intacct, Blackbaud, Financial Edge, orGreat Plains strongly preferred) Strong Excel and Adobe Acrobat skills Ability to research data, run reports, and perform basic account analysis Excellent organizational skills, attention to detail, and customer service orientation Comfortable with vendor communication and outreach Ability to multitask and support the wider team as needed Additional Details: Hybrid schedule (in-person + remote work) Background check required Temp role with opportunity for permanent hire Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.