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Talent Acquisition Coordinator

Spectraforce Technologies
United States, Illinois, North Chicago
Aug 21, 2025
Position Title: Talent Acquisition Coordinator, Operations and Innovations Work Arrangement: 100% Remote Assignment Duration: 6 months (Possible Extension or Conversion) Work Schedule: 8 hours Monday-Friday, anytime between 7 am and 6 pm CST Position Summary: As a Coordinator on the Operations and Innovation team, you will focus on TA Compliance for specialized recruitment. This is a high-volume recruiting support role that places a premium on process and attention to detail. Supports sponsorship processes for H-1B visa holders reaching cap-out dates by documenting recruitment efforts and submitting findings for government certification. Supports recruitment efforts focused on compliance-related hiring, ensuring adherence to FDA, Department of Labor, and government regulations. No direct hiring authority-this role is about compliance and ensuring the recruitment process is conducted authentically. What specific skills and competencies would make a candidate stand out? Prior recruitment or sourcing experience, especially in high-volume resume screening roles. Ability to review and process job applications efficiently, meet strict deadlines, and maintain attention to detail. Experience with SmartRecruiters, strong data entry skills, and familiarity with various job functions (scientists, marketing specialists, statistical programmers, etc.) Pharma/Biotech industry experience is ideal. Sourcing experience is helpful but not mandatory. Qualification: Recruitment experience, experience in high-volume recruiting or contingent workforce hiring is a plus. Associate degree required. Bachelor's degree preferred, but not required if the candidate has at least 7 years of contingent workforce or recruiting experience. Experience with SmartRecruiters. Strong attention to detail and ability to process resumes efficiently. Must be highly organized, efficient, and capable of working under strict deadlines. Requires fast learners who can adapt quickly in a high-pressure environment. Candidates should be detail-oriented, highly organized, and efficient with meeting strict deadlines. Key Responsibilities: Assisting on a large volume of job requisitions across business functions using SmartRecruiters applicant tracking system Posting jobs, reviewing resumes, and supporting the hiring process Heavy resume screening and data entry into internal tracking systems Partner closely with Recruiter to process focused requisitions Facilitates interview scheduling and communication with hiring managers Assess and review all resumes against the job requirements and document process steps Work directly with team manager to provide selected candidates to be reviewed by the hiring manager Provide status updates to Recruiter for weekly meetings Audit responsibilities include reviewing documentation, preparing files for government audits, and ensuring compliance with all legal requirements.