Human Resources Business Partner and Program Analyst

KeyLogic is hiring a Human Resources Business Partner/Program Analyst. The position will be responsible for providing high-level administrative support to our Energy Team. This position will provide the Energy Team Leaders with detailed research, statistical reporting, and information requests, perform clerical functions, prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.

The position is 75% remote and 25% on-site at NETL sites in Pittsburgh, PA and Morgantown, WV

Position Requirements:

• A Bachelor's Degree with a concentration in Human Resources or Business
• U.S. Citizenship
• Experience interacting with immigration attorneys and United States Citizenship and Immigration Services (USCIS)
• Experience assisting with end-to-end process of securing visas and work permits for employees; ensuring timely accurate and compliant submissions to relevant authorities.
• Experience tracking and reporting on immigration trends, regulatory changes, and potential risks to help mitigate compliance challenges.
• 2+ years of administrative experience, supporting senior level management
• Strong organizational skills and a proven ability to anticipate needs and stay ahead of changing priorities
• Strong proficiency in Microsoft Office products, including MS Word, PowerPoint and Excel
• Professionalism and respect for confidentiality; discretion is essential
• Experience in planning all details for meetings to company-wide impressive, turn-key events
• Strong project management skills, including the ability to produce high-quality work and meet strict deadlines

Position Responsibilities:

• Responsible for foreign national affairs including but not limited to: obtaining new visas or extensions for new hires and current employees, obtaining NETL approval, maintaining expiration dates
• Maintain budget and schedule of visa requirements
• Interact with immigration attorneys on a regular basis
• Process new hires, terminations, other changes in PTS system
• Management of foreign national subcontractor access at NETL
• Supports new hire on-boarding and supports recruiting efforts as needed
• Coordinate badging for employees and subcontractors on SA contract
• Provide support on-site at meetings, trainings, or other events, as needed
• Manages and maintains appointment schedules by planning and scheduling meetings, conferences, teleconferences, travel and itineraries
• Supports organizational training processes including planning, communication, tracking, and analysis
• Supports accurate personnel records and reporting by creating change requests, bonus requests, updating spreadsheets, managing organizational charts, and maintaining online repositories
• Enhances effectiveness by providing information management support, and represents additional support to the Energy Team including supervisory and leadership personnel
• Manages paperwork and periodic reporting to government client
• Collaborates with Energy Leadership and HR on daily basis
• Compile and develop presentations for meetings
• Ensures employee safety, welfare, wellness, and health
• Supports other elements of HR and Project Management Office work as required