Administrative Assistant

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Department: Costello College of Business

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Up to 29 hours/week

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason's global campus in Incheon, South Korea. The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development.Learn more atbusiness.gmu.edu.

About the Position:

The Costello College of Business Office of Advancement is seeking a part-time Administrative Assistant to support its team members, events, operations, and the Corporate Engagement Program.

This is a part-time position (up to 29 hours/week). Standard business hours are 8:30 am-5:00 pm, Monday to Friday.

Responsibilities:

Administrative Support:

• Assist in entering cases in Patriot Force (Salesforce) to update prospect demographic data, board information, attendance at events and board meetings, and contact information;
• Review and update advisory board rosters to ensure accuracy;
• Run various reports in MicroStrategy and clean up data as needed;
• Enter activity reports in Patriot Force (Salesforce), tagging college leadership as directed;
• Create and maintain electronic filing system on the shared drive and MS teams;
• Coordinate and manage the Advancement Office calendar and calendars for Associate Directors and the Senior Assistant Director;
• Assist in travel arrangements, travel pre-approvals, itineraries, expense and mileage reports, and organizing related materials;
• Support procurement by submitting necessary forms, entering requests in eVA, and managing received orders;
• Handle communication and correspondence, including sensitive and confidential matters, with discretion;
• Draft, print, and mail thank-you cards to donors;
• Support stewardship efforts by packing and mailing gifts to donors and board members;
• Assist with research of current and potential major, principal, and annual gift prospects; and
• Attend weekly team meetings.

Corporate Engagement Program:

• Assist in the creation and distribution of a quarterly corporate engagement newsletter to stakeholders and partners with the Associate Director of Corporate and Foundation Relations;
• Conduct research on potential corporate partners and leads for engagement and sponsorship opportunities;
• Maintain and update the scholarship requirements database, ensuring all donor criteria and student eligibility data are accurate and current;
• Coordinate the Corporate Engagement Program calendar, including scheduling meetings, site visits, and key deadlines;
• Organize and support corporate partner visits, including logistics, communications, and follow-up; and
• Support the Corporate Engagement team to ensure successful onboarding and stewardship of Partners with other duties as assigned.

Events:

• As available, assist with event and meeting logistics by compiling RSVP lists, creating and organizing name tags, and transporting supplies to venues;
• Assist staff registration desks in greeting guests, distributing name tags, and monitoring attendance;
• Support event setup and teardown;
• Reconcile registration lists by updating attendee data in Patriot Force (Salesforce); and
• Create events and invitations in Anthology (CRM).

Marketing:

• Coordinate with the Marketing and Communications department to develop promotional materials;
• Assist in executing communication campaigns, including direct mail, email, newsletters, and social media; and
• Input content and manage segmentation for mass emails in Anthology (CRM).

Required Qualifications:

• Prior administrative/office experience;
• Experience in a fast-paced environment;
• Comfortable working in a diverse environment;
• Ability to handle sensitive and confidential information;
• Professional customer service and collaboration skills;
• Strong written, verbal, and interpersonal communication skills;
• Strong attention to detail and organizational skills;
• Proficiency in Microsoft Office Suite, especially Word and Excel;
• Ability to learn and navigate systems such as Salesforce, Anthology, and MicroStrategy;
• Skill in analyzing large datasets for opportunities;
• Ability to operate standard office equipment; and
• Capable of lifting up to 20 pounds.

Instructions to Applicants:

For full consideration, applicants must apply for the Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date: August 8, 2025

For Full Consideration, Apply by: August 22, 2025

Open Until Filled: Yes