New

Seminar Facilitator

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Aug 09, 2025

Position Details

Position Information

Recruitment/Posting Title	Seminar Facilitator
Posting Number	25TM0323
Department	Center for Government Services-Level 4
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Seminar Facilitator for the Center for Government Services. This position will represent Rutgers University and the NJ Department of Community Affairs ( DCA), Bureau of Code Services at Uniform Construction Code ( UCC) seminars scheduled online and in locations throughout the state. Reports to the Center for Government Services and the Sr. Program Coordinator. Among the key duties of the position are the following: Online seminars: Contacts instructors prior to the seminars to provide login information for the online learning platform and assists with the uploading of materials if necessary. Opens the training session in the online learning platform so that students may enter the seminar. Creates Rutgers/DCA policies and procedures regarding seminar attendance and student conduct known to the participants. Troubleshoots login, audio and other technological issues that may arise for the instructor and/or students. Answers simple student questions regarding the licensing process or referring students to the appropriate source of information (Rutgers or DCA). Monitors student attendance throughout the seminar. Monitors the seminar attendee list and chat box for questions and informing the instructor when necessary. Mutes microphones for attendees when necessary (i.e., if there is background noise or feedback that is disrupting the seminar). In-person seminars: Arrives to the training site before seminar starts to make sure the room is set according to the Rutgers specifications and coffee is served. Sets up the audio visual equipment according to the Rutgers specifications Delivers and distributes seminar handouts. Conducts student check-in Collects checks from paid students. Stamps students' certificates at the conclusion of the seminar. Collects CEU cards and evaluations at the end of the seminar. Answers simple student questions regarding the licensing process or referring students to the appropriate source of information (Rutgers or DCA). Reports back to the office on the seminar and returns completed check-in sheets, CEU cards and evaluation forms.
FLSA	Nonexempt
Salary Details	$16 - $18/hourly
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Part Time
Working Hours (per week)	Up to 19.5
Daily Work Shift
Work Arrangement	This position may be eligible for a hybrid work arrangement. (Department Head approval required via attached form or ROCS) Please select the appropriate flexible work arrangement ( FWA) for the position. FWAs that require only Department Head approval may be recorded directly in the normal ROCS approval process so long as the Department Head is the Authorizer 2 or other role in the ROCS approval process. No additional steps are needed for these requests. The fully remote FWA requires additional approvals and cannot be recorded in the normal ROCS approval process. An approved Feasibility Assessment form must be attached. Feasibility Assessment forms may be found at https://uhr.rutgers.edu/future-of-work/home.
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	High School diploma or an equivalent combination of education and/or clerical experience.
Certifications/Licenses	A valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities	Must be reliable. Strong familiarity with internet applications (Chrome, Firefox, Explorer, etc.) and virtual learning platforms. Ability to present in front of large audiences.
Preferred Qualifications	Past experience with the Uniform Construction Code.
Equipment Utilized
Physical Demands and Work Environment	Ability to lift up to 50 pounds.
Special Conditions	Must be available to work during fall and spring semesters (September-December and March-June) and up to 4 consecutive days a week (34 hours). Must have access to a reliable vehicle or other dependable means of transportation. Must travel to central office (New Brunswick) to pick up and drop off materials when necessary; for in-person facilitation at training locations; and with an occasional overnight stay. Clean Driving Record.

Posting Details

Posting Open Date	08/08/2025
Posting Close Date	02/08/2026
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement