Sr GME Program Administrator-Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Florida International University (FIU) Herbert Wertheim College of Medicine (HWCOM) is a national leader in integrating community-based medical education and clinical care. We are dedicated to training socially accountable physicians, scientists, and health professionals committed to serving the community. HWCOM is an academic and clinical affiliate of Baptist Health, South Floridas (BHSF) largest not-for-profit health system. BHSF and HWCOM aim to develop a catalog of graduate medical education (GME) programs based out of BHSFs largest hospital, Baptist Hospital Miami (BHM).

We are currently seeking a Sr. Program Administrator for Graduate Medical Education to join our team of professionals within Baptist Hospital Miami:

Duties:

Responsible for the coordination of assigned residency program including creating and maintaining departmental files, preparation of institutional forms and requests, creating purchase orders and tracking/reporting program finances on an ongoing basis in compliance with institutional and regulatory requirements.

Gathers data for presentation to program committees. Coordinates logistics for Program Evaluation Committee and Self-Study meetings. Coordinates the day-to-day activities of the trainees, may include development and dissemination of rotation schedules, conference and meeting scheduling, trainee evaluation development, submission and follow-up for completion, faculty meeting preparation, taking minutes and other activities as requested.

Coordinates the trainee recruitment and graduation process, including the processing of applications by applying program leadership filters to print and file for review, assisting with scheduling candidate interviews, securing meeting sites and venues, etc.

Develops and creates trainee and program evaluation reports such as trending evaluation data over time for individual trainees, rotations, and the program.

Maintains accurate records of the trainees prior training, rotations, leave, and vacation, to ensure accurate reporting through the Intern and Resident Information System (IRIS).

Assists the Program Director in ensuring compliance with ACGME program requirements, board specific requirements and annual reporting.

Revises, creates and implements policies/procedures in collaboration with Program Leadership.

Coordinates accreditation site visits, including preparing documents and actively participating in the site visits.

Ensures all databases and marketing materials are current and accurately reflect residency program information.

Serves as a liaison between the program and the Office of GME and HWCOM Human Resources department, to facilitate new trainee credentialing and onboarding as well as offboarding procedures.

Provides guidance to trainees on program and GME policies, and non-clinical aspects of the program.

Attends and presents at local and national meetings as appropriate.

Coordinates and oversees social events for trainees.

Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and three (3) years of office or related experience.

Knowledge of ACGME program requirements and medical terminology preferred.

Administrative

$56,000 - $59,000

8:30am - 5:00pm

Expanded Background check and Drug Testing

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.