New

Facilities Coordinator

TEKsystems
$30.00 - $38.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, California, Cupertino
Jul 26, 2025
Description: We are seeking a highly motivated and experienced coordinator to support operations across our Product, Design, and Marketing teams. The ideal candidate possesses a proactive, collaborative, and meticulous approach to work in dynamic environments. You will collaborate closely with the Studio Operations Lead and internal teams to conduct daily space audits, manage space planning logistics, and lead studio communications. This role demands an individual who can assume ownership of studio operations, implement process improvements, and maintain strong relationships with facilities, vendors, and studio leadership. Primary Responsibilities: * Conduct daily walk-throughs for cleanliness, safety, and functional issues. * Submit and follow up on service request tickets for repairs and maintenance. * Uphold brand and operational standards across all domestic studios. * Maintain accurate studio layouts and space usage documentation. * Track and manage inventory of studio equipment, restock as needed. * Coordinate deliveries, installs, and repairs with vendors and internal teams. * Ensure conference rooms, project areas, and common spaces are reset and presentation ready. * Support audits, growth planning, and long-term space strategies. * Act as the main point of contact for internal studio space requests. * Lead studio-wide communications related to operations and updates. * Escort vendors, contractors, and guests as needed, ensuring all follow security protocols. * Provide support for occasional events and space activations. Key Qualifications * Operations and Facilities Coordination Experience (2+ years) * Proven organizational skills, exceptional attention to detail, and ability to manage multiple tasks in a fast-paced and time-sensitive environment. * Proficiency in effectively interacting with all levels of an organization and management, as well as building external networks.* Strong written and verbal communication skills, including the ability to concisely summarize complex activities and actions. * Desire to challenge existing processes and think creatively to improve day-to-day operations. * Understanding of the importance of managing a secure floor with integrity, discretion, and utmost secrecy. * Ability to anticipate change and react efficiently and expeditiously. * Self-starter, taking initiative and working effectively in team environments with diverse groups of people. * Support for strategic, creative, and technology delivery by managing overall timelines, scopes, and budgets. * Creation and maintenance of comprehensive documentation, plans, reports, and studio-wide communications. * Comfortable reading and understanding of floor plans, including the ability to make updates and create compelling diagrams for easy comprehension. * Familiarity with applications such as Calendar, Keynote, Pages, and Numbers, and collaboration tools like Slack and Quip. Knowledge of Excel is preferred but not required. * Adobe Photoshop and Illustrator: 1 year (Preferred) Education AA, AS, or relevant work experience Additional Skills & Qualifications -Attention to detail -someone who has strong communication, written and verbal -ability to build rapport and someone who is polished and refined. -Take on projects and execute Experience Level Intermediate Level Pay and Benefits The pay range for this position is $30.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Cupertino,CA. Application Deadline This position is anticipated to close on Aug 8, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.