Administrative Specialist II - Operations

The Department of Facilities, Fleet and Parks is recruiting an Administrative Specialist II for the Facilities Front Office to support the Operations Team within the Facilities Division. Washington County's Facilities, Fleet, and Parks Department is seeking an engaged and reliable administrative professional to join an experienced team providing innovative and collaborative services to meet the business needs of the Operations Division. Our focus is on exceptional customer service and efficient support for Facilities' managers, supervisors, and staff. This full-time position will provide support to the various Division staff as well as provide communications to the liaisons within the workspaces and buildings we maintain. This administrative specialist may also be assigned independent projects or assigned duties to take notes at various meetings. The position offers a variety of tasks and encourages collaboration with internal staff members as well as some external contractors/providers. The administrative specialist will work to develop procedural documents and workflow, assist with parts of the on-boarding of new technicians/staff, support training requests and travel arrangements, and make small material or office supply purchases.

Ideal Candidate
The ideal candidate will have knowledge/prior experience with a "Work Order System" for dispatching of facilities maintenance requests.
Will have the ability to work in a fast-paced environment and rapidly pivot tasks. This role requires candidate to manage many competing
priorities on a daily basis. Excellent communications skills both written and verbal is necessary for position. The Facilities Division is looking
for an energetic team player with a passion for public service, an eye for detail, and a strong work ethic with consistent attendance.

Education and Experience:

• A high school diploma or equivalent; and
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

• This position will require the successful completion of a criminal background check.

This position is classified as an Administrative Specialist II. Classification descriptions are typically written broadly. To review the full information of this classification, please use the following link here.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.

Next Steps

1. Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
2. MQ Review: HR will screen applications for MQs after the posting closes
3. Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions.
4. Panel Interview(s): Our goal is to schedule panel interviews with candidates who successfully pass the SME Review as soon as possible.
5. Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
6. Post-Offer Check: The successful candidate will undergo a background check.
7. Start Date: A start date will be determined after all conditions of employment have been met

Please note: This recruitment may be used to fill future full-time and part-time vacancies inthe same classification, or job family,that may become available within the next six-month period.

Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act - Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments.

Additional Resources:

• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Job's Live Application Support at 855-524-5627.

Questions (??'s) Regarding This Recruitment:

Laura Aranda, Talent Acquisition Business Partner

Email:Laura_Aranda@washingtoncountyor.gov