Administrative Specialist

The Osher Center for Integrative Health is a UW-Madison Center that is housed in the Department of Family Medicine and Public Health in the SMPH. It became a campus center at the end of 2022. The Osher Collaborative for Integrative Health comprises an international group of eleven academic Centers funded by The Bernard Osher Foundation to teach, study, and practice integrative health. The eleven programs possess both unique and shared strengths in the ares of research, education, and clinical medicine. The administrative specialist will work with the existing team of core Center members as they work on discovering innovative strategies for healthier communities as as fostering relationships in the community, with other SMPH departments, and with other schools, colleges, and centers on the UW-Madison campus.

This position is full or part-time, 80%-100%, Monday through Friday 8:00a.m.-4:30p.m. This position may require some work to be performed in-person, onsite, at DFMCH's home office on Whitney Way. Some work may be performed remotely.

Candidates who demonstrate the following knowledge, skills, and abilities, will be given first consideration:

• Outstanding writing and editing skills

• Strong organizational skills

• Ability to multitask

• Attention to detail

• Calendar management skills

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

• Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems

• Serves on committees and attends meetings, representing the interests of the unit or program

• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

School of Medicine and Public Health, Department of Family Medicine and Community Health, Osher Center for Integrative Health

The Department of Family Medicine and Community Health (DFMCH) at the University of Wisconsin is a leading clinical department within the School of Medicine and Public Health (SMPH). DFMCH is dedicated to advancing patient care, education, and research. Our 18 clinics provides primary care to over 175,000 patients yielding over 374,000 patient visits annually, and we train more than 150 residents and 300 medical students each year. Learn more: https://www.fammed.wisc.edu/

The starting salary for the position is $50,000; but is negotiable based on experience and qualifications

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer

Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non-exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non-exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a workweek.

• Ability to communicate effectively and professionally, both orally and in writing.

• Familiarity and experience with Microsoft Office suite.-

• Ability to manage time effectively and work independently with minimal supervision.

• Ability to consistently maintain a high level of attention to detail and demonstrate organizational skills

• Experience working in a collaborative setting or team environment

• Experience in an administrative setting providing administrative support and coordination.

Bachelors Degree Preferred

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents:

• Cover Letter

• Resume

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Karl Wichman, HR Business Partner, kfwichman@wisc.edu, 608-2634532

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.