Manager, Accounting

*This position requires onsite work based out of our Fairport, NY office.*

Position Summary:

Manage and lead Accounts Payable Staff and functions. Assist Department in creating timely and accurate financial statements, administering franchise billing and special financial projects.

Essential Duties and Responsibilities:

• Manage Accounts Payable staff, oversee Purchase Order process, reviews AP invoices and process weekly payables check run.
• Corporate American Express reconciliation.
• Maintains Sales Director's expense reporting platform (Emburse)
• Lead Accounting team to ensure accuracy.
• Manages Dun & Bradstreet account to ensure top scores
• Manages office supply inventory and ConServe branded items
• Responsible for closing KPI functions relating to Accounts Payable.
• Manage Vendor information on Great Plains and PO system
• Manage the operating expenses relating to all government contracts for accurate reporting to the GSA Small Business Association on a monthly, quarterly, and annual basis.
• Makes quarterly GSA Administrative fee payments
• Responsible for updating daily cash position, assisting with bank reconciliations and bank fraud protection updates with the on-line system.
• Prepare journal entries on a monthly basis.
• Reconcile general ledger accounts on a monthly basis.
• Healthcare reconciliation and claims tracking
• Process non accounts receivable cash receipts.
• Produce preliminary and final reports for executives.
• Communicate with co-workers, management, Clients, franchisees, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Set-up new vendors in ConServe database systems and ensure that proper documentation is received in a timely fashion. (W-9 and Business Size Self-Representation Form)
• Process and approval of government Misdirected Payments and PADD check printing and mailing.
• Provide back-up assistance to Facilities Administrator
• Back-up to Accounts Receivable functions, including mail pickup from Post Office, and audits daily close reports for accuracy
• Deliver bank deposits and backup tapes to bank daily
• Assists in annual Blueprint QMS, Fiscal Year audits
• Lead by example. Demonstrate a positive and enthusiastic attitude for others to follow
• Develop, update and utilize RIO's for each category of employee on a regular basis to provide feedback, guidance, training and recommendations for improvement.
• Adherence to Blueprint QMS (PPMS), Code of Conduct, and Compliance Program
• Ensure all PPMS Work Instructions, policies and procedures regarding Frontline activities are up to date and adhere to the policies

Non-Essential Duties & Responsibilities:

• Other duties as assigned.

Education:

• High School Diploma or GED
• Bachelor's Degree in Accounting or Finance

Skills/ Requirements:

• Three (3) years of Accounting Manager experience
• Five (5) years of Accounting Manager experienced preferred
• Five (5) years of general ledger accounting experience
• Ability to work onsite 80-100% of the time
• Project Management or team lead experience preferred
• Accounting Software (Great Plains) experience preferred
• Ability and history of maintaining confidentiality and high level of trustworthiness.
• Excellent interpersonal, verbal and written communication skills, with the ability to effectively persuade and negotiate technical issues to non-technical team members and customers in a professional manner while maintaining a safe work environment.
• Must be able to work independently
• Must be detail oriented and organized
• Must show a sense of urgency, being able to perform under pressure and multitask
• Microsoft Office knowledge required, advanced Excel knowledge preferred
• Computer Literate (i.e. competent data entry and word processing skills)
• Ability to act independently to resolve problems
• Good verbal communication skills
• U.S. Citizenship or lawful Permanent Resident alien with three or more years as a permanent resident in the United States
• Ability to obtain and maintain Government Security Clearance
• No conflicts of interest with ConServe or our Clients

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job except for periodic breaks pursuant to applicable law.

• Work at corporate office, minimum of 80%.
• Occasionally lift and/or move up to 25 pounds.
• Ability to sit or remain sedentary for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to talk and listen on a phone for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to type on a computer for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to focus on the task at hand, and deliver timely and accurate analyses as stated above

Reasonable accommodations may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.

MISSION STATEMENT:

ConServe is dedicated to satisfying the needs of our Clients in a manner consistent with improving the human condition, and that will foster the development of long term mutually beneficial relationships with our Clients, our Employees, our Suppliers and Business Partners and the Community as a whole.

Disclaimer: The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements.

Continental Service Group, LLC, d/b/a ConServe endeavors to make www.conserve-arm.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact our Recruiting Department at: 585-421-1000, extension: 7 or by emailing: jobs@conserve-arm.com.

Qualified applicants will receive consideration for employment regardless of age, race, color, religion, national origin, sex, sexual orientation, gender, gender identity/expression, genetic disposition, genetic markers/carrier status, disability, creed, veteran status, military status, status as a victim of domestic violence, marital status, familial status, pregnancy, childbirth and related medical conditions, and disability, conviction (limited) or other legally protected status.

ConServe is a Drug Free Workplace