Executive Support - Xformative

Xformative Payment Systems is at the cutting edge of the Fintech industry, specializing in cloud-native payment processing solutions. Originally conceptualized and established by Total Administrative Systems Corp (TASC), a benefits TPA, our company was designed to deliver innovative card-based and payment product capabilities for healthcare and benefits.

Now under new leadership and entering an exciting growth phase, we're expanding beyond our current markets. As a late-stage startup, we operate with the agility of a small team and the ambition of a scaling enterprise. Our fully remote environment offers flexibility, autonomy, and the opportunity to make a tangible impact on our future.

The Opportunity
We're looking for an Executive Support Specialist to work closely with our CEO, ensuring that his time, tasks, and priorities are effectively managed. This is a highly visible and trusted role that requires exceptional organization, discretion, and communication skills. You'll be a key force behind the scenes-helping orchestrate operations and supporting strategic execution across the company.

Key Responsibilities

• Provide advanced administrative support and assistance to the CEO.
• Manage a dynamic and often complex calendar, using independent judgment to prioritize and resolve scheduling conflicts.
• Coordinate leadership meetings including agenda creation, material preparation, detailed notetaking, and follow-up on action items.
• Track and manage action items on behalf of the CEO, ensuring progress and accountability.
• Collaborate with leadership to execute company-wide initiatives and support strategic goals.
• Draft and edit correspondence, presentations, and documentation; research and compile materials for executive decision-making.
• Promote an environment of trust, discretion, and teamwork across the organization.

Required Qualifications

• Expert-level knowledge of Microsoft Outlook and related administrative tools.
• Associate degree in Business Administration, or equivalent experience.
• At least 3 years of professional experience in executive support or a high-level administrative role.

Preferred Qualifications

• Exceptional organizational and time management skills with the ability to work independently and juggle multiple priorities.
• Strong problem-solving mindset and willingness to improve or create new processes.
• Business acumen and the confidence to make independent decisions.
• Excellent attention to detail, with the ability to anticipate needs and follow through on complex tasks.
• Professional communication skills (written and verbal), able to engage effectively with internal and external stakeholders.
• Enthusiasm for learning the business and becoming a knowledgeable resource within the company.

Why Join Us?

• Fully remote work environment
• Collaborative, close-knit team culture
• Opportunity to shape processes and have a meaningful impact during a pivotal growth phase
• Flexible work structure to support your personal and professional goals

CORPORATE CORE COMPETENCIES:

• Drive Action and Results
  • Take on new opportunities with enthusiasm
  • Achieve results even in tough circumstances
  • Take personal accountability for decisions and actions
• Adapt to Change
  • Operate effectively when things are uncertain
  • Proactively acquire and evaluate information and adapt approach to match shifting demands/situations
  • Rebound from setbacks
• Embrace Innovation
  • Create new and better ways to approach challenges and develop solutions
  • Learn through experimentation
  • Encourage feedback and seek opportunities to work better/smarter/faster
  • Show personal commitment and take action to continuously improve
• Create Diversity and Foster Collaboration
  • Actively bring, seek, engage and honor diverse perspectives
  • Identify and address barriers to inclusion to ensure equity and center belonging
  • Work collaboratively and build partnerships to meet shared objectives

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While this is primarily a sedentary role, the employee is regularly required to talk and hear. The employee is also required to sit, stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

TASC is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, gender expression, pregnancy, national origin, citizenship status, disability, genetic characteristics, sexual orientation, marital status, domestic partner status, military status, protected veteran status, disability status or any other characteristic protected by law.

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. TASC participates in E-Verify.