Administrative Assistant Sr

Position Description:

As an Administrative Assistant Sr. in Corporate Compliance you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Assist with management of office workload including the administrative duties related to claims and litigation. Schedule depositions, draft letters, calendering significant dates, organizing files and assist in responding to subpoenas.
• Assist in the management of the MCW Professional Liability Insurance Program under the supervision of the Director. Maintain database of insureds and claims. Assure database accuracy as to insurance coverage of MCW physicians and allied staff. Prepare certificates of insurance for insureds as requested and for yearly renewals. Respond to requests for claims histories and certificates of insurance in a timely manner. Prepare and maintain database as to for Wisconsin Patients Compensation Fund coverage. Report changes in coverage to Fund. Understand statutory requirements as to Fund coverage and assure that procedures are followed to insure coverage.
• Maintain database for non-insured MCW physicians and allied professionals to assure appropriate primary insurance coverage. Obtain insurance certificates from non-insured MCW employees and volunteers for review by the Director.
• Assist with preparation of files for monthly credentialing committee including obtaining prior claims histories and reviewing liability coverage, assisting in evaluations of prior claims. Provide certificates of insurance for newly credentialed physicians and allied staff in a timely manner and termination documents.
• Maintain access to the Risk Management Web based certificate of insurance and claims history.
• Assist with conference event planning tasks such as processing conference registrations, maintaining accurate conference financial information, speaker payments and helping to make arrangements for presentations, speakers and attendees.
• Screen telephone calls and visitors to resolve routine to complex inquiries. Use discretion in responding to inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compose correspondence, reports, memorandums and other documents using basic and advanced computer applications and software packages. Develop spread sheets, create macros and templates, and create databases. Manage computer files.
• Process requisitions and invoices. Assist in monitoring expenditures.
• Process incoming and outgoing mail. Organize file system. Maintain records. Maintain office equipment. Order office supplies.
• Carry out recurring office procedures.

Knowledge - Skills - Abilities

Ability to learn new tasks quickly and asks appropriate questions, ability to communicate professionally, ability to prioritize, accuracy and attention to detail. Excellent oral and written communication skill are essential. Strong critical thinking and problem solving required. Accurate. Ability to demonstrate responsibility and dependability when completing assignments, plan and organize work according to established priorities and complete assignments within established timeframes. Demonstrates cooperation, courtesy and consideration when working effectively with varied people. Ability to work independently.

#LI-SN1

Preferred Schedule:



M-F 8-4:30

Position Requirements:

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years

Preferred Education: Associate's Degree

Preferred Experience: 5 years progressively responsible administrative positions. Experience with litigation, hospital credentialing and/or insurance

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

.