Business Services Consultant

Vice Provost for Undergraduate Studies

This position provides shared support to the Vice Provost for Undergraduate Studies (VPUGS) and the Director of Academic Advising Initiatives. The role involves assisting VPUGS with coordination among program directors, serving as a liaison to several undergraduate faculty committees, and managing confidential information with discretion and sound judgment. The individual will engage with a broad range of stakeholders including students, faculty, staff, parents, alumni, and external partners and will help manage both ongoing projects and day-to-day activities tied to high-priority initiatives.

Position Expectations and Responsibilities:
* Effectively manage calendars and scheduling for designated executives.
* Coordinate and schedule meetings, including room reservations, audiovisual setup, and refreshments as needed.
* Respond to appointment and meeting requests professionally, maintaining confidentiality and prioritizing appropriately.
* Prepare agendas and supporting materials for daily meetings; anticipate informational needs.
* Coordinate travel arrangements and process expense reimbursements.
* Provide support for recurring meetings (e.g., Committee on Undergraduate Education, Undergraduate Deans, monthly team meetings) and special events.
* Prepare presentation materials, meeting agendas, and assist in addressing time-sensitive issues.
* Arrange meetings and prepare materials for special projects involving internal and external stakeholders.
* Take meeting minutes and document key outcomes.
* Coordinate retreats and other special events, including logistics and materials preparation.
* Organize, copy, and distribute materials in advance of meetings.
* Research, compile, and summarize data for Vice Provost review and action.
* Draft, edit, and proofread correspondence, reports, and other official documents for accuracy and clarity.
* Manage incoming and outgoing communications, including mail, email, phone calls, and inquiries.
* Prepare professional correspondence from dictation, rough drafts, or independently as needed.
* Maintain filing systems and ensure timely document storage and retrieval.
* Maintain office supply inventory and place orders as needed.
* Greet and assist visitors professionally; assess needs and direct appropriately.
* Build effective relationships with students, staff, faculty, and University departments.
* Represent the Vice Provost for Undergraduate Studies on the Undergraduate Curriculum Committee, addressing complex academic matters as needed.
* Maintain accurate contact information on designated webpages.
* Update and maintain organizational charts and campus/division directories.
* Perform additional duties as assigned, including Records Management oversight, supervising student workers, and supporting campus fundraising or departmental needs.

Supervision Received:
This position will report directly to the Vice Provost for Undergraduate Studies, with indirect reporting lines to the Director of Academic Advising Initiatives.

Monday-Friday, 8 a.m. - 5 p.m.

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

* Ability to communicate well, both verbally and in writing, with high level officials
* Confidentiality is imperative
* Knowledge of the University and department policies and procedures
* Embrace the mission and purpose of higher education
* Strong IT/technology skills, proficient knowledge of Word, Office, Excel, PowerPoint

Salary Range: $55,000-$62,000 annually

Grade: GGS-09E

University Title: Business Services Consultant

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Online applications, cover letter, and resume

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.