New 
Assistant Director of Operations
 Mercer University | |
sick time
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 United States, Georgia, Macon | |
 Jul 18, 2025 | |
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Assistant Director of Operations Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The " My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it. Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title: Assistant Director of Operations Department: Finance Office, School of Medicine College/Division: School Of Medicine Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: Mercer University School of Medicine (MUSM) is searching for an Assistant Director of Operations (ADO) on the Macon, Georgia campus. Responsibilities: Reporting to the MUSM Director of Finance & Operations, the Assistant Director of Operations is a non-exempt position responsible for coordinating renovation, maintenance, and construction activities, for all School of Medicine departments and locations, in partnership with the university's Physical Plant and the Associate Vice President for Facilities. Acting as a liaison, this position ensures effective communication and alignment between departmental needs and campus facilities services, which includes formulating and implementing short and long term plans for infrastructure and facilities. This role also provides advanced administrative support, including project documentation, scheduling, purchasing coordination, budget tracking, and faculty contract and hiring process. Acting with a significant degree of freedom with routine project management decisions under the direction of the MUSM Director of Finance & Operations and the Executive Director for Finance and Administration., the Assistant Director of Operations helps ensure that facility-related projects are executed smoothly, efficiently, and in accordance with university standards and timelines. This position is also responsible for implementing and managing special projects and other duties as assigned. The ADO provides strategic oversight and independent management of facilities-related initiatives, ensuring timely and cost-effective project execution in accordance with university policies and standards. This role exercises a high level of autonomy in project planning, resource coordination, and stakeholder communication. By driving successful project outcomes, the Assistant Director of Operations will significantly contribute to the organization's growth and success. Duties: Oversight: - The incumbent will be tasked with monitoring project progress, identifying risks, and implementing solutions to enhance efficiency and effectiveness for construction, renovation, and other special projects. - This position will play a pivotal role in overseeing the successful execution of projects from inception to completion. - Collaborates closely with various stakeholders, including team members, outside vendors, construction managers, and upper management, to ensure that everyone is aligned with project objectives. Procurement & Financial Support: - Process purchasing requests and coordinate with vendors and contractors to acquire materials and services. - Assist in invoice tracking, reconciliation, and documentation for construction and facilities-related expenses. - Maintain logs and databases to ensure transparency and accuracy in procurement records. Communication & Reporting: - Provide regular updates to departmental leadership on project status, concerns, and timelines. - Support reporting and data requests related to space planning, renovations, and capital projects. - Collaborate with university stakeholders (e.g., risk management, environmental health and safety, accessibility services) as needed. - Manage and maintain project files, records, and documentation including contracts, permits, drawings, specifications, and communications. - Coordinate scheduling for construction access, contractor work, and related departmental activities. - Draft correspondence, reports, and summaries related to project status and administrative processes. - Assist in the development and tracking of project budgets and expenditures. Project Coordination & Liaison Duties: - Serve as the primary point of contact between the department and the university's Physical Plant for construction, renovation, and maintenance projects. This interaction is crucial for maintaining strong departmental and vendor relationships and ensuring the Medical School's satisfaction throughout the project lifecycle. - Coordinate and attend project planning meetings; ensure follow-up on decisions, action items, and timelines. - Assist in the development of project scopes and facilitate timely communication of changes or updates. - Track project milestones, schedules, and deliverables; report progress to stakeholders. - Ensure compliance with university policies, procedures, and construction standards. Qualifications: A bachelor's degree in Project Management/Business Administration/Management/Construction Development/Facilities Management/Public Administration or a related field and three or more years of relevant experience, which may include facilities operations, project coordination, construction management, or operational oversight are required. Experience in higher education, healthcare, or other complex organizations is preferred but not required. Knowledge/Skills/Abilities:
Background Check Contingencies: - Criminal History Required Document Attachments: - Resume - Cover letter - List of three professional references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, s chedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/ Scheduled Weekly Hours: 40 Job Family: Staff Administrative Operations Exempt EEO Statement: EEO/Veteran/Disability To apply, visit https://merceruniversity.wd1.myworkdayjobs.com/en-US/external/job/Macon-GA--31207/Assistant-Director-of-Operations_26-087 jeid-02854dda38ceed4eb5635670d9b01357 | |