Position Details
Position Information
| Recruitment/Posting Title |
Secretarial Assistant III |
| Job Category |
AFSCME 1761 (COLT) |
| Department |
Sch of Law-Nwk, Dean's Office |
| Overview |
Rutgers Law School is a vibrant community of students, staff and faculty who are committed to the advancement of legal education. The Faculty Support department of the Law School provides our world class scholars with first level of administrative support in scholarly and academic areas. This department plays a pivotal role in providing nationally ranked legal education to the Rutgers community. |
| Posting Summary |
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Secretarial Assistant
III. Reporting directly to Budget Manager II, this position provides administrative support to full and part-time faculty (assigned 12-20 faculty).
This position is responsible for and not limited to the following:
- Assists with course preparation, evaluation, and research via the Internet and other modern search avenues
- Makes travel arrangements
- Prepares expense reports
- Procures expenses, as required
- Composes routine correspondence,
- Assists in the preparation of classroom materials and uses office technology and software
- Serves as first line of assistance to assigned professors working in a team-oriented and collaborative environment
|
| FLSA |
Nonexempt |
| Grade |
15 |
| Salary Details |
|
| Minimum Salary |
42707.750 |
| Mid Range Salary |
50173.930 |
| Maximum Salary |
57953.990 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
|
| Standard Hours |
35.00 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu. |
| Union Description |
AFSCME - Local 1761 COLT |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
PERS |
Qualifications
| Minimum Education and Experience |
Requires a high school/vocational school education or equivalent, plus one of the following: a) Four years secretarial experience; b) One year college level study plus three years of any equivalent combination of: secretarial experience, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination; c) An equivalent combination of secretarial experience and up to two years advanced secretarial training. Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. Must be able to communicate effectively. Must have effective client service skills. May require shorthand, stenographic, and/or machine transcription skills. |
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
* Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience.
* Demonstrated knowledge and understanding of modern office administration, organization, coordination, facilitation, bookkeeping and report writing.
* Excellent communication skills and computer literacy.
* Experience with Microsoft Office, Adobe Pro, and WordPerfect Software.
* Working knowledge of electronic mail, file sharing, calendaring, and collaboration tools.
* Technical ability to perform all tasks, as well as any new technology. |
| Preferred Qualifications |
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
|
| Special Conditions |
|
Posting Details
| Posting Number |
24ST0833 |
| Posting Open Date |
04/18/2024 |
| Special Instructions to Applicants |
Notice to
AFSCME Local 1761 union members
ONLY: To submit an internal bid, an application must be submitted no later than 9:00 a.m. on Monday 4/29/2024. Although
AFSCME Local 1761 members have priority consideration, outside applications are welcome. |
| Regional Campus |
Rutgers University-Newark |
| Home Location Campus |
Rutgers University-Newark |
| City |
Newark |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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