Program Support Coordinator

Rutgers University

life insurance

United States, New Jersey, Piscataway

Jul 18, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Support Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	RWJ-Research Office
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Support Coordinator for the Office of Education and Academic Affairs at the Robert Wood Johnson Medical School. The MD/PhD Program Coordinator plays a key role in managing the administrative, operational, and student support functions of the MD/PhD dual-degree program. This position ensures the smooth execution of program activities, facilitates communication among students, faculty, and leadership, and provides support for recruitment, admissions, student affairs, and program development. Among the key duties of this position are the following: Coordinates daily operations of the MD/PhD program, ensuring compliance with institutional policies and accreditation standards. Serve as the primary point of contact for MD/PhD students regarding program-related inquiries, academic progress, and administrative matters. In collaboration with RWJMS student affairs, coordinate student registration, course enrollment, and transitions between medical and graduate school phases. In collaboration with RWJMS admissions, coordinate the MD/PhD admissions process, including application review, interview scheduling, and communication with prospective students. Plan and execute program events, such as orientation, research symposia, retreats, and monthly meetings. Support the MD/PhD Program Director and co-directors in program administration, curriculum development and preparation of an MSTP training grant application. Serve as a liaison between students, faculty, graduate school departments, and the medical school administration.
FLSA	Exempt
Grade	26S
Salary Details
Minimum Salary	74332.000
Mid Range Salary	89311.000
Maximum Salary	106121.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)	M-F 8-4pm
Standard Hours	37.50
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in related area plus three (3) or more years of professional experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong organizational and multitasking skills with attention to detail. Must have excellent written and verbal communication skills and experience with modern office software. Must have ability to work independently, problem solve, and manage multiple priorities.
Preferred Qualifications	Prior experience in a clinical department an asset.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Work Environment: Office environment. Moderate noise.
Special Conditions	This position operates in an office setting with occasional evening or weekend work required for events and recruitment efforts.

Posting Details

Posting Number	25ST1555
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement