Administrative Assistant-Confidential

Ranked #46 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

Rutgers University-Camden seeks an Administrative Assistant reporting directly to the Director of Operations to serve as a vital member of the Division of Finance and Administration. This role is responsible for delivering comprehensive administrative, operational, and creative support that enhances the effectiveness and efficiency of the division.

The Administrative Assistant will manage a wide range of daily tasks, including coordinating schedules and travel arrangements, preparing reports, maintaining records, and supporting internal communications. This position plays a key role in ensuring seamless day-to-day operations and acts as a central point of contact for the division's leadership team.

In addition to routine administrative duties, the Administrative Assistant will contribute to strategic initiatives by assisting with internal communication efforts, designing and producing creative content (such as presentations, newsletters, and visual materials), and supporting process improvement projects. The ideal candidate will be highly organized, proactive, and able to manage multiple priorities in a fast-paced, collaborative environment while helping advance the mission and goals of Rutgers University-Camden.

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

This position may be eligible for a hybrid work arrangement.

Bachelor's degree or equivalent combination of education and relevant experience.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong communication, organization, and interpersonal skills. Ability to manage multiple priorities and maintain confidentiality.

Experience in higher education or complex organizational settings. Familiarity with systems such as KUALI, Concur, or similar administrative platforms. Knowledge of digital content tools (e.g., Canva, Adobe, or CMS platforms).

Computers, printers, copiers, audiovisual equipment. Software: Microsoft Office Suite, Concur, KUALI, content management systems.

Standard office environment. May occasionally lift materials or set up for events. Must be able to sit for extended periods and manage screen time.