Invoicing Clerk

Grade: T24

Learn more about the "T" salary structure here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source

The Invoicing Clerk is a vital member of the clinical research administration team, ensuring that Research Administration receives payment for invoices related to industry sponsored clinical research. They are responsible for creating and maintaining accurate records of all invoices, reconciling discrepancies in invoices & receipts, creating reports to management to analyze financial data and responding to inquiries regarding billing & invoicing from sponsors, coordinators, leadership and PIs.

Essential Functions of Position

• Entering data into Oncore and excel to create invoices
• Reading sponsor contracts in order to understand the allowable invoicables
• Preparing and sending out invoices to sponsors
• Verifying the accuracy of invoices with coordinators before sending them out
• Reconciling payments received with outstanding invoices and against EDC activity
• Following up with sponsors regarding overdue invoices
• Developing and implementing procedures for efficient invoicing processes
• Enter data that's accurate and error-free
• Interact with sponsors regularly.
• Responsible for maintaining accurate financial records
• Responsible for communicating with OVPR accurate deposit of payments
• Responsible for reconciliation of payments on the general ledger

Experience and Education

Bachelor's Degree and two years of experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

• Excellent attention to detail and strong data entry skills
• Good communication and organizational skills
• Familiarity with computer programs (i.e. excel)

This position requires a background check for cash handling responsibilities

This position is assigned a hybrid work arrangement at the discretion of Temple University

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.