GME Coordinator - Visiting Rotators - Mercy San Diego

This is a full time non-exempt position, Monday - Friday, for day shift located at Scripps Mercy Hospital San Diego (Hillcrest campus) onsite.

The Graduate Medical Education (GME) Coordinator role will be responsible for onboarding visiting rotators from affiliate institutions who are looking to complete visiting rotations at GME Scripps Mercy Hospital. This position will be responsible for ensuring the incoming visiting rotators are completing all tasks several weeks in advance of the scheduled start date of the rotation. This position will also serve as the primary point of contact for all questions the visiting rotators may have while completing their rotations at our institution.

Onboard multiple visiting rotators

• 4^th year medical students seeking to complete internal medicine & family medicine inpatient wards rotations (also known as sub-internships, 3-4 students per month)
• A.T. Still University 3^rd & 4^th year medical students (several per year)
• San Ysidro Health's internal medicine program (18 residents)
• Family Health Center of San Diego (family medicine program - 21 residents)
• Family Health Center of San Diego (psychiatry program - 16 residents)
• La Maestra (family medicine program - 6 residents)
• San Diego Sports Medicine program (up to 5 per year)
• UC San Diego Palliative Medicine Fellows (7 per year)
• Scripps Clinic/Green gastroenterology (GI) fellows (several per year)
• Scripps Clinic/Green hematology-oncology fellows (several per year)
• Monitor IRIS report for Medicare reimbursements
• Responsible for invoicing affiliate institutions
• Oversee the GME New Intern Orientation schedule for the Hillcrest campus.
• This position will be responsible for onboarding visiting medical students (osteopathic and allopathic) and visiting residents/fellows (osteopathic and allopathic)
• Work alongside colleagues to coordinator details for annual graduation dinner.
• Work alongside colleagues to set up daily meals for afternoon lectures.

Required Education/Experience/Specialized Skills:

• Minimum two years experience in graduate medical education or equivalent administrative experience in healthcare management with progressively responsible administrative duties and responsibilities.
• Organizational and office procedural skills to coordinate many work assignment responsibilities quickly and accurately with pressure of deadlines; to work with confidential material and to exercise sound judgment in protecting information.
• Knowledge of and ability to apply Scripps policies and procedures and to work within the Scripps system to accomplish the Department's goals and the Scripps mission.
• Moderate to advanced computer skills. Interpersonal skills to communicate effectively and professionally with persons not only within the Scripps system but with applicants to the programs, with personnel from state and national governing and oversight bodies, and with vendors.
• Skills to establish rapport, build professional relationships, and work as team member inside and outside the organization.
• Represent the training programs at local, regional, and national meetings and other events.
• Excellent verbal and written communications skills to document and report effectively and clearly.
• Analytical skills to provide accurate reports and recommendations.
• Abilities in sound decision-making, problem-solving, priority-setting, and supervising

Preferred Education/Experience/Specialized Skills/Certification:

• Bachelor's Degree.
• GME experience.
• Self-motived individual with the ability to contribute individually and as a part of a team.
• Two or four year college degree or equivalent administration skills in healthcare administration or graduate medical education.