Studio Coordinator

Your Role

Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others.

What You Will Do

• Support Studio Principals with heavy calendar management, detailed travel arrangements (domestic and international) utilizing corporate travel systems, and maintaining professional state licenses and memberships

• Support Studio Directors and Principal with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc.

• Assist Studio Director and Studio Operations Leader with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation

• Assist in processing, editing, and proofing contract documents for clients and consultants

• Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc.

• Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international)

• Promote a strong studio culture by planning studio retreats, outings, and celebrations and manage the studio social budget

• Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests

• Coordinate physical archiving of studio projects

• Work with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking; onboarding monitoring and tracking; new hire set up (in partnership with IT)

• Laise with the Shared Services Team to ensure with seamless coordination and communication with studio

• Provide back-up assistance for reception and other Studio Coordinators as needed

• Assist with office-wide event planning

For each of the areas listed, duties may be identified or emphasized, based on the business needs as defined by the Studio Leaders.

Your Qualifications

• 3+ years of experience in an administrative capacity

• Microsoft Office experience a must

• Basic aptitude with Adobe Suite/In Design required. Miro experience a plus

• Experience managing multiple calendars in Outlook

• Proficient in booking complex travel

• Proven attention to detail, with excellent organizational and technical skills

• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through

• Established success working on multiple tasks/projects at the same time

• Excellent communication and relationship management skills

• Ability to interact professionally with individuals at all levels

• Proactive by nature and curious to learn more about our business

This position is full-time in-person. Successful candidates will be located in the Denver, Colorado area.

**Compensation is based upon experience and estimated pay range is $28 - $35 per hour + bonuses and benefits.