Administrative Assistant (CL-2), School of Computer Science & Mathematics

Position Title:

Administrative Assistant (CL-2), School of Computer Science & Mathematics

Department/School:

School of Computer Science & Math

Salary/Pay Rate:

$20.66/hour - $21.70/hour

Job Summary:

Marist University invites applications for the position of Administrative Assistant (CL-2) in the School of Computer Science and Mathematics. The Administrative Assistant (CL-2) reports to the Dean of the School of Computer Science and Mathematics, providing specialized support to the School Leadership Team members including assistance with program coordination, event coordination, data collection, processing reports, and completing a variety of clerical duties.

Minimum Qualifications:

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

Essential Functions:

• Serve as initial contact over the phone, in person and online, for students, employers, staff, faculty, partner employers, and the general public. Answer questions and program inquiries or refer inquiries to the appropriate person.
• Recording, filing and distribution of meeting agendas and minutes.
• Assist with the organization and coordination of programs under the direction of School Leadership Team members, particularly those managed by School-wide committees.
• Organize and coordinate a variety of events under the direction of the School Leadership Team, involving grant programs, event promotion, registrations and payments, logistics, communications to students, faculty, staff and external institutions and entities, and basic program sponsor solicitation.
• Maintain hard copy and/or electronic files for record keeping responsibilities.
• Create, update, and proofread documents.
• Create engaging email communications and marketing materials including event brochures and flyers for program and event promotion and student and faculty highlights.
• Maintain and update programs' websites.
• Enter and maintain student information and faculty information in a shared electronic system.
• Order office and program supplies as necessary.
• Open, sort and distribute program mail and packages as assigned. Process outgoing mail.
• Possess intimate knowledge of the entire institution as required by the department.
• Consistently demonstrate courtesy, tact, professionalism and the ability to successfully communicate with a variety of constituents.
• Perform other job-related duties as required.

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References

About the Department/School:

The School offers bachelor's degrees in applied mathematics, computer science, cybersecurity, data science and analytics, games and emerging media, information technology and systems, mathematics, and mathematics education. It also delivers master's degrees in information systems and computer science software development, both in stand-alone programs and as part of a five-year B.S./M.S. curriculum. Certificates are available in data center facilities management, business analytics, cybersecurity, z/OS, and information systems. The School is also home to the Marist/IBM Joint Study program and the Institute for Data Center Professionals.

About Marist University:

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

CWA (Full-Time)

Months per Year:

12

Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist University Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist University is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.