Global Travel & Expense Manager

Chemelex is a global leader in electric thermal and sensing solutions, protecting the world's critical processes, places and people. With over 50 years of innovation and a commitment to excellence, we develop solutions that ensure safety, reliability, and efficiency in diverse environments - from industrial plants and data centers to people's homes. We deliver future-ready technologies, advanced engineering capabilities and local expertise backed by global standards. Our offering includes a leading portfolio from our trusted brands: Raychem, Tracer, Nuheat and Pyrotenax.

What You Will Experience In This Position:

The Global Travel & Expense Manager at Chemelex is responsible for overseeing the company's travel and expense program, ensuring accuracy, compliance, and efficiency in expense reporting and reimbursement. This role involves close collaboration with employees, finance teams, and external vendors to streamline T&E operations, resolve discrepancies, and uphold corporate policies.

What does a day in the life looks like:

Expense Report Management:

• Review and process employee expense reports in accordance with company policies.

• Identify, investigate, and resolve discrepancies or policy violations.

• Assist employees with questions/issues and ensure expenses are submitted timely.

• Backend configuration of expense system including policy and audit configuration, credit card feeds, Concur Pay banking, remittance files, HRS feed, privacy settings, mileage configurations etc.

• Resolve platform issues with support team.

• Maintain administrative access and provide support and training to global admin team.

Travel Policy Compliance

• Provide feedback on policy modifications in line with global travel markets.

• Train new employees on use of all T&E systems including policy adherence.

• Vendor & System Coordination

• Serve as point of contact for travel agencies, expense platform providers, and corporate card issuers.

• Troubleshoot and resolve system-related issues (e.g., Concur, SAP, Expensify).

• Manage business expectations with 3rd party vendors including budget, savings, adoption and leakage.

• Collaborate with indirect sourcing on RFQs and contract renewals for T&E vendors. (Credit Card Providers, TMC, EMT, Airlines, Hotels, Car Rental Agencies, Ride Apps)

• Attend monthly and quarterly QBRs with all T&E vendors.

• Reporting & Analytics

• Generate regular reports highlighting T&E trends, policy exceptions, and cost-saving opportunities.

• Support internal and external audit requests with appropriate documentation.

• Provide reporting as needed for internal business partners (tax, finance, HR) and managers around spending trends.

• Recommend and implement enhancements to T&E processes and workflows.

• Conduct training for employees on system use and best practices.

Corporate Card Administration

• Manage the corporate card program, including issuance, limits, cancellations, and reconciliations.

• Work with credit card vendors on hierarchy management, program structure, FTD, transaction feeds and managing account limits

YOU HAVE:

• Associate's or Bachelor's degree in Finance, Accounting, Business Administration, or a related field preferred.

• 2+ years in travel & expense administration, accounts payable, or a similar finance function preferred

• Experience with expense management tools (e.g., Concur, SAP, Expensify) and corporate credit card programs preferred.

• Proficiency in Microsoft Excel

• Ability to manage confidential information with discretion and professionalism.

• Prior experience in a multinational or fast-paced corporate environment preferred

• Familiarity with international travel compliance and tax implications (e.g., VAT/GST reclaim) preferred

At Chemelex:

We protect places of progress through electric excellence.

Pioneering plants, sprawling data centers, busy transport hubs, and your own home. These are the places that bring progress to the world, and the places that we protect with time-tested technologies, advanced engineering, and a suite of services. Because here, excellence is everything.

Our Dimensions of Excellence reflect the core values of Chemelex. Together, they inspire our decisions and guide our actions - defining excellence in our work for colleagues, customers and communities.

• Experts with empathy

• Explorer mindset

• Example for others

• Exceptional impact

Benefit Overview

At Chemelex, we value our people and their health and well-being. We provide a broad benefits package with meaningful programs for full-time employees that includes:

• Medical, dental, and vision plans along with flexible spending accounts, short-term and long-term disability benefits, critical illness, accident insurance and life insurance.

• A 401(k) retirement plan with a company match.

• Other supplemental benefits such as tuition reimbursement, caregiver, personal and parental leave, back-up care services, paid time off including volunteer time, a well-being program, and legal & identity theft protection.

We are committed to equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by national, federal, state or local law.