Academic Program Coordinator

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• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

POSITION SPECIFICS

The Department of Human Development and Family Studies (HDFS) in the College of Health and Human Development is seeking an Academic Program Coordinator. The successful candidate for this position will be part of a collaborative staff working to support the department's academic programs, including:

• HDFS undergraduate programming (BS)
• HDFS graduate programming (integrated MS/PhD) -and-
• our online Master's of Social Work (MSW) program

Responsibilities:

• Collaborate with Academic Advising on student and program support processes (e.g., add/drop registration, course substitutions, admin course cancellations, senior/student feedback surveys, advisor scheduling, scholarship/awarding)
• Collaborate with departmental and program leaders relative to communications - including, but not limited to, managing departmental listservsand using appropriate channels to communicate and promote program- or audience- specific opportunities and information.
• Collaborate withfaculty on processes that support course and program offerings (e.g., order textbooks, collect syllabi, assign SEEQ's and MSEEQ's, submit final exam requests)
• Collaborate to plan and execute departmental recruitment events (e.g., summer days, prospective student visits, open houses), co-curricular events (e.g., resource/info fairs, career development functions) and celebratory events (e.g., graduation and/or award receptions); includes arranging volunteer schedules for events.
• Collaborate with Graduate Program Faculty and Students to provide support and coordination for graduate admissions - including coordinating recruitment communications, management of applications, application review meetings, and the planning of prospective students visits and new student orientation.
• Manage academic data (e.g. enrollment, progress, graduation data) and prepare reports for department leadership - including compiling metrics/data in support on ongoing program assessment and accreditation.
• Manage day-to-day departmental infrastructure (including, but not limited to, serving as primary point of contact/reception for department, managing ingoing and outgoing mail flow, managing supply inventory, coordinating service requests, coordinate lost/found for HHD Building, coordinating space use and room reservations)
• Provide back-up support to the Administrative Office Manager

The ideal candidate will work effectively and independently on complex projects but also be a strong collaborator. The ideal candidate should have strong communication and interpersonal skills, excellent attention to detail, and the ability to manage deadlines. Proficiency with Excel, Word and Outlook is required. Experience with student information, survey, scheduling, and learning management systems-such as LionPATH, Starfish, Qualtrics, CollegeNET, and Canvas-is preferred. However, training opportunities are available for those willing to learn.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Application Instructions

For full consideration, applicants must include a cover letter and resume with their application.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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