Office Manager

Position Summary: We are seeking an experienced and highly organized Office Manager to oversee administrative operations across three locations. This role is responsible for managing office activities, supervising administrative personnel, ensuring HR compliance, and promoting a safe work environment.

This is an on-site only position requiring regular presence at a designated office location to effectively manage personnel, facilitate collaboration, and ensure operational continuity. Occasional travel may be required.

Essential Responsibilities

• Oversee and manage administrative personnel, ensuring effective communication and collaboration.
• Assign and delegate tasks to administrative staff, monitoring performance and providing ongoing support.
• Conduct regular team meetings to align on priorities, address challenges, and reinforce company objectives.
• Develop and implement office procedures to enhance operational efficiency.
• Manage office supply inventory, vendor relationships, and maintenance requests.
• Serve as the primary point of contact for HR-related inquiries for administrative staff.
• Support HR functions such as onboarding, benefits administration, and employee record management.
• Ensure compliance with company policies, labor laws, and best practices.
• Assist in coordinating employee training programs and maintaining updated HR documentation.
• Manage employee performance reviews, conflict resolution, and disciplinary actions as needed.
• Promote and maintain a safe working environment in compliance with safety regulations.
• Support the development and enforcement of safety protocols.
• Conduct routine safety audits and inspections at each office location.
• Maintain safety documentation, track incident reports, and coordinate training for staff.
• Utilize Microsoft Teams, SharePoint, and Dropbox to manage communication, document storage, and collaboration effectively.
• Maintain organized digital files and ensure accessibility for employees.
• Provide user support and training for these platforms as needed.
• Oversee payroll processes and ensure accurate and timely processing of employee compensation, including regular pay cycles, bonuses, and deductions, while maintaining compliance with all federal, state, and local regulations. Oversee accounts payable/receivable processes and ensure accurate financial documentation.
• Oversee accounts payable/receivable processes and ensure accurate financial documentation.
• Coordinate with the finance department to ensure timely reporting and reconciliation.

Minimum Qualifications

• Proficient with Microsoft Word, Excel, and Outlook.
• Proven experience as an Office Manager or in a similar role managing multiple locations.
• Strong understanding of HR processes and safety regulations.
• Excellent organizational and leadership skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong communication skills and ability to work with diverse teams.

Preferred Qualifications

• Bachelor's degree in administration or business.
• Proficiency in Infor, Microsoft Teams, SharePoint, and Dropbox.