Purchasing Clerk

Company Overview:

Horizons Incorporated is an employee-owned company that designs, manufactures, and installs product identification and asset tracking labels that help our customers automate maintenance, inspections, and other business operations.

Our technology is utilized in a wide array of high-value applications, including the F-35 Fighter, Boeing Jets, Wal-Mart stores, US Navy ships, the International Space Station, and even the gas meter right outside your home.

As an employee-owned company (ESOP), our employees share in the success of our businesses by generating value for our customers.

We operate through four business units (www.horizonsisg.com, www.mpofcinci.com, www.camcode.com, and www.camcodeglobal.com) that serve a global customer base across North America, South America, Europe, Australia, and Asia through our locations in Cleveland, OH, Cincinnati, OH, and Bristol, UK.

Horizons offers extremely competitive benefits, including employee ownership, 401k matching, a quarterly performance bonus plan, and a modified four-day work week called Horizons Fridays.

For more details and current job openings, please visit our company website at https://horizons-inc.com/.

Job Overview: The Purchasing Clerk assists the Purchasing Manager with order placement, vendor communication, inventory management, and purchasing documentation across multiple departments. This role supports efficient procurement, reconciles inventories, ensures purchasing records are accurate, and facilitates effective interdepartmental communication.

Objectives:

• Ensure timely and accurate purchase order placement for ISG, CC, MPC, and Administration.
• Maintain strong relationships with vendors through responsiveness and follow-ups.
• Maintain organized and accurate purchasing records and documentation.
• Collaborate with internal departments to manage inventory levels and address purchasing needs.
• Ensure purchasing system accuracy through inventory reconciliation and timely data entry.

Responsibilities:

Purchasing

• Place purchase orders for multiple departments.
• Review Planned Purchasing daily to identify current or potential inventory issues.
• Maintain strong vendor relationships by responding to communications and following up on order statuses.
• Work with departments (accounting, customer service, maintenance) to maintain appropriate inventory levels.
• Process invoice corrections or adjustments as needed.
• Maintain accurate purchasing files in F&O Microsoft Dynamics, email, and hard copy formats.
• Reconcile monthly corporate credit card statements and submit business-related expenses for approval.

Materials Management

• Conduct scheduled reconciliation of on-site inventories (chemical, aluminum, high-priority raw materials).
• Reconcile off-site warehouse inventory weekly and maintain strong off-site personnel relationships.
• Input stock transfers into F&O Microsoft Dynamics in a timely manner.

Quality Systems

• Obtain vendor samples for testing as needed.
• Request and compare quotes for new or existing products.
• Coordinate internal feedback on products requiring evaluation.

General

• Maintain reliable attendance and punctuality during operating hours.
• Communicate effectively across departments and with external vendors.
• Demonstrate initiative in finding solutions and responding promptly to inquiries.
• Utilize Word, Excel, and ERP systems proficiently.

Qualifications:

• Experience with purchasing or supply chain processes preferred but not required.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, and ERP systems (F&O Microsoft Dynamics preferred).
• Excellent communication and interpersonal skills.
• Ability to multi-task and manage priorities in a fast-paced environment.

Physical Requirements:

• Ability to sit at a computer and work for extended periods.
• Occasionally lift or move materials or files up to 25 pounds.

Horizons Incorporated is an Equal Opportunity Employer M/F/Disability/Veteran.