New

Secretary Legal Senior

CPS Energy
United States, Texas, San Antonio
May 27, 2025
Secretary Legal Senior Date: May 27, 2025 Location: San Antonio, TX, US, 78205 Company: CPS Energy We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,500 people committed to enhancing the lives of the communities we serve. Together, we are powering the growth and success of our community progress every day! Pay Grade 13 Deadline to Apply: June 3, 2025 at 11:59 p.m. CST Position Summary Performs duties that call for specialized training and experience in the legal field, such as knowledge of specialized terminology and procedures. Responsible for a variety of secretarial, administrative, and clerical duties for one or more attorneys. Tasks and Responsibilities Composes routine correspondence, types and files general correspondence and legal documents. Manages attorneys' workflow and filing. Answers telephones in a professional manner, coordinates and monitors in-coming calls to maximize efficiency of attorney time and to optimize office resources while expediting responses to questions. Exercises effective judgment in the performance of duties and in interaction with the public and with client representatives. Maintains and promotes professional and cordial working relationships both internally as well as with individuals, organizations, and agencies outside of CPS Energy, including outside counsel offices, other law offices, local, state, and federal regulators, and city offices and agencies, etc., and also builds relationships within CPS Energy. Maintains familiarity with legal library resources and the ability to locate cases using standard citations, statutes, or research material. Receives, date stamps and opens mail. Maintains tickler system for deadlines, documents, filings and assists in ensuring deadlines are met. Notarizes legal documents as needed. Shares with other legal secretarial staff the responsibility of assisting attorneys and other staff with emergency or quick turnaround assignments; assists other in-house attorneys on projects as needed. To the extent that the Legal Division may be required to coordinate legislation during the Legislative Sessions, assists attorneys and client representatives in such process, including any necessary and prompt distribution of bills, the tracking of and coordination of responses to such bills and facilitating the answers to questions concerning bills by referring questions to appropriate CPS Energy offices. Schedules meetings and makes travel arrangements. Tracks filing, hearings and schedules conferences. Handles requests in attorney's absence, e.g. important time sensitive material that should be forwarded to another attorney for action. Processes outside counsel invoices or vendor payments in a timely manner by submitting invoices to internal attorneys and appropriate CPS Energy personnel for review. Performs other duties as assigned. Maintain confidentiality in all matters at all times. Effectively manage projects and meet deadlines. Manage heavy workload with high level of accuracy and production Minimum Skills Minimum Knowledge and Abilities Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling Effective oral and written communication skills, reading comprehension, and active listening Previous experience in legal related field. Knowledge of legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence Knowledge of general office policies and procedures for legal case management system Knowledge of legal terminology sufficient to prepare and/or understand judicial orders, decisions and correspondences Proficiency in accessing legal authorities either in hard copy form or in electronic format using commonly available legal resources Fully perform the job of Legal Secretary, including the ability to work with limited instructions from attorneys, on legal projects and routine documents, and have the ability to prioritize assignments. Valid Class C Texas Driver's License. Preferred Qualifications Experience in creating, maintaining and organizing files. Experience with document management systems. Legal Secretary Certification Advanced skills in Microsoft Office Package including Word, Excel, Power Point, Outlook Competencies Communicates Effectively Accepting Responsibility Interacting with People at Different Levels Prioritizing and Organizing Work Managing Time Using Computers and Technology Minimum Education High School Diploma or GED Required Certifications Working Environment Typical for an office environment including significant time spent analyzing process, data, and documents, and reviewing work product of colleagues. Occasional travel to and from other CPS Energy facilities and occasional business travel to training or other business-related events. Long and irregular hours are occasionally required based on business needs. Physical Demands Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary, walking and standing are required only occasionally, and if all other sedentary criteria are met. CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status. CPS Energy will comply with all laws and regulations. Nearest Major Market: San Antonio Job Segment: Power Plant, Clerical, Database, Document Management, Secretary, Energy, Technology, Administrative