Workplace Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview: The Workplace Coordinator will be responsible for supporting workplace operations and coordinating various services at a client site. This individual will work closely with property management, onsite vendors, and various internal teams to ensure a seamless and efficient workplace environment. The ideal candidate should possess excellent organizational and communication skills, as well as the ability to work well in a fast-paced, dynamic setting.

What is your day to day Responsibilities:

• Support workplace operations, including reception, mailroom, facilities, and janitorial duties
• Implement workplace programming and services locally, aligning with the client's needs
• Liaise with property management, local client employees, and onsite vendors to ensure smooth operations
• Collaborate with physical security, health and safety, events, food, and IT teams to support onsite operations
• Take ownership of workplace quality, ensuring tidiness and cleanliness throughout the office space
• Oversee and manage the workplace work order management system and internal customer support
• Coordinate logistics for events and meetings, ensuring everything runs smoothly
• Assist with procurement and organization of supplies, including office supplies and swag
• Serve as an extension of multiple client teams for special projects as needed
• Manage documentation and processes related to workplace coordination
• Other Duties as required

Required Qualifications:

• Experience in reception, mailroom, facilities, janitorial, or related roles
• Knowledge of workplace work order management systems and internal customer support
• Familiarity with procurement and organization of office supplies
• Willingness to collaborate with cross-functional teams and various stakeholders
• Ability to adapt quickly to changing priorities and handle multiple projects simultaneously
• Strong problem-solving skills and ability to proactively address issues as they arise
• Excellent time management skills and the ability to work independently and proactively
• Ability to lift 50 lbs.

Preferred Qualifications:

• Previous experience in facilities management or workplace coordination
• Familiarity with workplace programming and services implementation
• Strong interpersonal skills and the ability to effectively communicate with stakeholders at all levels
• Proven ability to oversee the quality and cleanliness of a large office space
• Experience coordinating events and meetings
• Proficiency in common business software programs such as Mac, Google Suite, and Slack
• Strong attention to detail and ability to multitask effectively

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.