Administrative Support - Junior

Junior Administrative Support

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.

Astrion has an exciting opportunity for Junior Administration Support for the Tenants Contract, supporting the Air Force Division. The successful candidate will assist the 350th Spectrum Warfare Wing (350 SWW), at Eglin AFB, Florida. The 350 SWW is the technical focal point for all electronic warfare (EW) support of warfighter systems for the Combat Air Forces (CAF) fighter, bomber, airborne surveillance, and helicopter platforms.

LOCATION: Eglin AFB

JOB STATUS: Full-time

TRAVEL: Once per year

REQUIRED QUALIFICATIONS/SKILLS:

• Bachelor's or Master's degree, or additional years of qualifying experience
• 3 years of work experience, or additional years' experience for degree substitution
• Active Secret security clearance is required for consideration. (U.S. Citizenship Required)
• Proficient with Microsoft Office Suite, expert attention-to-detail & highly organized

DESIRED QUALIFICATIONS / SKILLS

• Prefer prior AF experience and/or DoD experience
• Prefer prior administrative experience, working with highly technical information

RESPONSIBILITIES:

• Advise and assist with various administrative and clerical duties in support of the 388^th Electronic Warfare Squadron (EWS) commander, to include developing continuity plans for those administrative and clerical duties.
• Assist the Commander in the performance of administrative functions associated with supervision of military and civilian employees.
• Advise and assist with preparing reports, papers, and briefings IAW Air Force Handbook (AFH) 33-337 and ACC communications policies and templates and prepare correspondence IAW Air Force Manual (AFMAN) 33-326.
• Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, evaluations/awards, in/out processing personnel, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items.
• Prepare and finalize a wide variety of recurring and nonrecurring correspondences, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources.
• May be required to monitor the facility entrance, fire alarm status, man the entry control door, and answer the office telephone; provide entry control desk duties including visitor log and visitor badge control, updating end-of-day security checklists and rosters in coordination with the security manager; conducting and supporting security inspections.
• Responsible for execution of the Drug Demand Reduction program, Dental Program and Leave Web, developing and implementing procedures to track program status and maintain program health.
• Advise and assist with the planning, administering and monitoring manpower resource requirements. Support deployed/home station members in completing re-enlistments and extensions.
• The Contractor shall also provide support to the Commander on the following tasks:
  • Maintaining appointment calendars and conference room schedules.
  • Scheduling meetings and conferences including those involving staff from outside organizations.
  • Answering telephones, forwarding messages, and providing responses to routine queries.
  • Supporting DTS functions on behalf of travelers IAW the Defense Travel Administrator's Manual.
  • Assisting with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level.
  • Providing inputs and recommendations regarding administrative and office management processes and procedures.
  • Assisting with preparation and updates to program office file management documents.
  • Preparing agendas, reports and briefings for staff meetings.
  • Assisting with management of organizational workflows.
  • Assist with the review and preparation of non-technical squadron correspondence.
• Advise and assist on multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.
• Advise and assist with complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization and resolve incompatibility problems in transferring text from one software package to another when menu options and specific software instructions are not available.
• Advise and assist with developing methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures.

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity/Affirmative Action Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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