Senior Executive Assistant

Senior Executive Assistant

LOCATION: Huntsville, AL

JOB STATUS: Full-time

CLEARANCE: Secret

Astrion is seeking a Senior Executive Assistant to provide administrative support for the Counter-Unmanned Aircraft Systems (C-UAS) Product Office in Huntsville, Alabama.

REQUIRED QUALIFICATIONS / SKILLS

• Minimum of 15-22 years of related experience, with at least 5-10 years within a U.S. Army PEO or Missile Defense Agency (MDA) organization.
• Bachelor's degree in related field, preferred.
• Must possess an active and transferable DoD security clearance, with current investigation at the SECRET level. Must be able to maintain the required clearance.
• Must demonstrate excellent customer interface and communications skills, both written and verbal.
• Must be proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
• Must have experience arranging business travel, and prior use of automated tools employed by the Government (e.g., ATAAPS and DTS).

RESPONSIBILITIES

• Provide senior level administrative support to the C-UAS Product Manager and subordinate staff, supporting high-visibility and/or mission-critical aspects of the program and performing all functional duties independently.
• Perform a variety of administrative functions, including but not limited to the following:
  • Provide support to assigned personnel for scheduling, coordinating events and meetings, reviewing and preparing executive correspondence, and other program support functions.
  • Maintain calendars within Microsoft Outlook.
  • Operate a multi-line phone system, receiving all incoming calls and taking complete messages as needed.
  • Coordinate with other Program Executive Offer Missiles and Space (PEO MS) and C-UAS Product Office program assistants, as required.
  • Process travel authorizations, obtain required signatures prior to travel, format trip reports, and review local travel vouchers.
  • Plan, schedule, and follow-up meeting requirements, reserve conference rooms, setup/coordinate conference calls and video teleconferences using Microsoft Teams, invite attendees, ensure read-ahead materials are provided to meet specified timelines, and maintain copies after meetings.
  • Construct, review, and edit official Government correspondence, including memos and letters. Review will consist of spelling/grammar accuracy, record management, and data entry for proper coordination and routing internally and externally.
  • Prepare material for presentation in briefings, meetings, and for higher headquarters. Create and edit complex spreadsheets and PowerPoint briefs for review and staffing.
  • Coordinate and track external inquiries, suspense, and action items.
  • Perform some work in a classified environment.
  • Assist in the operation and/or modification of automated tools and databases, including the Automated Time and Attendance Production System (ATAAPS) and the Defense Travel System (DTS).
  • May oversee the efforts of less senior staff.

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Competitive time off policy along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity/Affirmative Action Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.