Executive Legal Assistant

We're looking for an experienced Executive Legal Assistant to support our General Counsel and Legal and Compliance leadership team. This role blends high-level executive support with legal operational assistance, from managing calendars and travel, to entity management and coordinating subpoena responses. It's an ideal opportunity for someone who thrives on variety, handles sensitive information with discretion, and has a desire to expand their skills within a dynamic legal environment.

This is a hybrid role, with mandatory in-office presence two days per week at Hillenbrand's global headquarters in Batesville, Indiana.

Work You'll Do:

Administrative & Executive Support

• Manage calendars and department scheduling

• Coordinate domestic and international travel

• Organize and maintain team files, legal records and systems (digital & hard copy)

• Support team meetings, presentations, and department communications

• Screen, prioritize, and respond to legal department mail, emails, and meeting requests, ensuring urgent matters are flagged and handled appropriately while maintaining confidentiality

Legal & Operational Support

• Respond to subpoenas and other legal requests, coordinating with internal teams and counsel as necessary

• Maintain corporate entity records and governance documents and assist with filings

• Help manage contracts and legal documents, ensuring proper filing and access

• Track litigation deadlines, legal holds, and other compliance matters

• Perform additional administrative or legal support tasks as assigned

Team:

You will report directly to Hillenbrand's Senior Vice President, General Counsel & Secretary, and support other Legal and Compliance personnel.

Basic Qualifications:

• 3+ years of experience in a corporate or legal setting as an Executive Assistant

• An A.S. degree or higher; candidates without a degree may still be considered

• Proven ability to manage sensitive information with confidence, security, and discretion

• The unique skill to anticipate team needs, be proactive, discerning, and intuitive-often addressing requirements before they are explicitly communicated

• Flexibility to adapt to changing priorities and diverse tasks within a dynamic team environment

• Experience in managing complex travel arrangements, legal systems, and digital files with advanced proficiency in relevant software

• Proficiency in using Concur or similar platforms for expense and travel coordination

• Strong collaboration skills to work effectively across departments, supporting various colleagues and stakeholders

Preferred Qualifications

• Experience supporting attorneys or legal professionals in a law firm, legal department, or litigation setting.

• Familiarity with legal case management, document redaction, discovery tools, or legal research.

• Familiarity with legal entity management, particularly in a global environment.

• Background as a paralegal or legal assistant is highly valued and considered a strong plus.

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Who we are:

Hillenbrand (NYSE: HI) is a global industrial company that provides highly-engineered, mission-critical processing equipment and solutions to customers in over 100 countries around the world. Our portfolio is composed of leading industrial brands that serve large, attractive end markets, including durable plastics, food, and recycling. Guided by our Purpose - Shape What Matters For Tomorrow - we pursue excellence, collaboration, and innovation to consistently shape solutions that best serve our associates, customers, communities, and other stakeholders. To learn more, visit: www.Hillenbrand.com.

EEO: The policy of Hillenbrand Inc. is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. Additionally, Hillenbrand Inc. and our operating companies are committed to being an Equal Employment Opportunity (EEO) Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us @recruitingaccommodations@hillenbrand.com . In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. At Hillenbrand, everyone is welcome to apply and "Shape What Matters for Tomorrow".