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Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Title: Administrative Function Support II Location(s): Portsmouth, VA
Mission of function:
The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the Operations Manager in the back-office.
Dimension of function:
Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.
Areas of Responsibility:
- Procurement:
- Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.
- Execute the Short Order process on-site, including raising, filing, and monitoring all short orders.
- Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.
- Cost Controlling:
- Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy.
- Asset Management:
- Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
- Commercial Documentation:
- Track, monitor, and log site inventories, purchases, assets, and equipment.
- Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed.
- Event Documentation and Communication:
- Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially.
- Coordination with Construction Administrators:
- Collaborate with Construction Administrators to ensure alignment with project operations and goals.
Competencies:
- Business Administration and Finance - Purchase Ordering, Invoices, cost controlling and
- analysis.
- Advanced communication skills in multicultural environments.
- English language proficiency.
- Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).
- Team player.
- Self-motivated and trustworthy.
- Quality & Focus Oriented.
- Experienced w/ SAP.
- Knowledge and interest in industry - wind turbine industry, construction projects.
- Safety awareness.
- Analysis/statistics.
- OSHA10 or Equivalent.
Qualifications:
Professional:
- Proven experience as office / business administrator, assistant or relevant role. Qualifications in Finance and Business Administration studies will be an advantage.
Project/Process:
- Familiarity with office management procedures and preferably within the Offshore Wind Industry.
Intercultural:
- Living and working experience in an intercultural environment
Capabilities:
- Team Skills.
- Ability to Learn.
- Communication Skills.
- Customer Focus.
- Ability to Analyze.
- Change Orientation.
Contacts:
- Internal - Finance and Commercial teams, Site Management and Site Team, Site Support,
- Departments and all other internal Interface to/from the site.
- External - Customers, subcontractors, suppliers and all other external contacts to/from the site.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.
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Ampcus, Inc
Apr 28, 2025