Austin Office Administrator

The Office Administrator serves as the principal administrative point of contact for staff at the Austin location. This role entails a diverse array of significant office responsibilities for personnel across all business units. Responsibilities include interfacing with internal and external stakeholders in facilities management, vendor relations, property management, and procurement.

• Oversee office operations and facilities to ensure efficient and effective functionality.
• Manage and direct visitors to the offices and handle telephonic inquiries in a professional and courteous manner.
• Process property and office facilities requests, including identifying contractors, obtaining quotations, and specifying work orders.
• Procure and maintain an inventory of office equipment (telephones, computers, printers, etc) and supplies.
• Replenish the kitchen with food, beverages, and staff amenities on a weekly basis while managing spend of these items within the allotted budget.
• Serve as a liaison to vendors, including office suppliers, shipping companies, leasing offices, and caterers.
• Coordinate event planning, such as ordering catering for meetings and organizing venues for staff events.
• Maintain a professional relationship with the landlord and liaise regarding building maintenance issues.
• Assist new office staff with onboarding by providing new hire kits and ensuring a seamless first day in the office.
• Support visitors with local travel arrangements and meeting coordination as required.
• Collaborate with Human Resources, Legal, Finance, and IT departments on employee-related or administrative matters as necessary.
• Ensure office health and safety compliance, including the arrangement of First Aid and Fire Marshal training.
• Serve as a cultural representative and foster a positive working environment within the office leading with the 10/10 philosophy in mind.
• Complete additional duties as assigned by the Director, Culture and Places.

• US High School Diploma or equivalent.
• Demonstrated experience in an office role with increasing responsibility, providing the knowledge, skills, and abilities to perform at the role level, typically gained through 2-5 years of progressive experience.
• Proficiency in computer usage, including online ordering systems, Google Docs, internet research, and basic troubleshooting of audiovisual systems. The company operates on Macs and utilizes Apple TVs.
• Availability for travel as required (approximately 3-5 times per year).
• Strong motivation and performance-driven attitude, with the capacity for professional growth.
• Ability to multitask and prioritize responsibilities effectively.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High level of integrity and social awareness for diverse cultures and languages.
• Comfort and assertiveness in interacting and communicating with internal and external individuals at all levels, including executive management.
• Professional, courteous, and personable demeanor.
• Ability to work collaboratively as part of a team.

• Associate's Degree.
• Experience in a fast-paced office environment.
• Experience within an organization with global corporate locations.
• Familiarity with Adobe Suite, JIRA, FreshService, Canva, Slack, Zoom and Concur.

Salary Range: $43,000 - $53,000

In accordance with Colorado's Equal Pay for Equal Work Act (SB 19-085) the approximate compensation range for this role in Colorado is listed above. Final compensation for this role will be determined by various factors, such as knowledge, skills, and abilities.