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Hybrid Executive Assistant (Healthcare)

22nd Century Technologies, Inc.
Pay rate: $28.00/hour on w2
United States, New York, Albany
Apr 23, 2025
Job Title: Hybrid Executive Assistant (Healthcare) Location: Albany, NY 12237 Duration: 24 Months Contract Mode: Hybrid Pay rate: $28.00/hour on w2 without benefit Shift hours: 08:00 PM - 04:00 PM (Mon - Fri) Job Description: Experience reviewing information for completeness and accuracy; attention to detail; experience using Microsoft Office applications (including Word, Excel, and Outlook); experience using online (web-based) computer systems; excellent communication skills, including telephone skills and customer service; ability to work independently and prioritize work load. Provide technical assistance to the Director, Surveillance and Data Systems, and staff; Complete twice daily mail gathering and circulation; Triage Interstate reciprocal reports from ECLRS to appropriate State of residence and input into Access tracking database; Enter data into the Communicable Disease Electronic Surveillance System, including but not limited to all influenza cases and other vaccine preventable diseases (VPDs); Transfer laboratory information from the Electronic Communicable Laboratory Reporting System (ECLRS) to CDESS; Assist the DOVE's Vaccine Call Center as needed, this may include: Answer the Vaccine Call Center telephone, field questions from the general public and health care providers and/or refer callers to subject matter experts; Review and process vaccine orders, which includes communication with healthcare providers to ensure orders are accurately completed and use of the online New York State Immunization Information System (NYSIIS); Process reports of expired/spoiled vaccine from provider offices and convey information to supervisors; Enter data into the online Vaccine Tracking System (VTrckS) and verify provider demographics and vaccine return processing; Track receipt and ensure completeness of provider enrollment forms, both for new enrollees and during the annual renewal period. Maintain and update provider profiles as necessary. Contact providers to obtain and verify demographic and/or patient profile information. School Unit: Assistance schools with accessing the Health Commerce System to complete the school immunization survey; Make calls to schools to ensure immunization survey completion. Log and return voicemail messages from schools. Maintain computerized databases; proofread tables and graphs, and provide technical assistance to school responders. Serve as back-up to other support staff: perform data entry; open, log and sort incoming mail; schedule meetings. Additional Information: The role is hybrid with 50% in off and the other 50% remote. Interviews would be conducted in person or WebEx. Training will be provided. Preferred education Bachelor's degree OR 2 years of office experience; it is possible the assignment will be extended. There is paid park which is $10.00 per day. Mode of transportation is CDTA Bus service to and from the Empire State Plaza.