Business Services Coordinator

Job Summary:

The Business Services Coordinator is a critical member of the Division of Maternal Fetal Medicine and the Division of Gynecological Oncology and serves in a multifaceted role and will provide expertise in the areas of procurement, budgetary tracking, reporting and overall coordination of the division level administrative operations. The position exercises initiative to achieve division level goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, independence, analytical and technical skills, and the ability to assist in troubleshooting complications as they arise. In addition, this position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel.

This position will be required to build and maintain professional relationships with faculty, fellows, and staff while subscribing to the philosophy of a team approach. The candidate for this role possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks.

Key Responsibilities:

• Manage recruitment postings, interviews, candidate dispositioning, credentialing, onboarding, and PRISM for Faculty.
• Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division.
• Field phone calls, emails, and general questions sent to the division.
• Support the MFM Division Chief and Administrative Directors (MFM/Gyn Onc) with calendar management.
• Coordinate division level didactic schedules, outreach touch base meetings.
• Invoice and reconcile contract payments in partnership with the Division Administrative Director
• Track and process professional development funds, membership renewal/dues, CME tracking
• Division level duties/projects as assigned.

Work Location:

Why Join Us:

Hybrid - this role is eligible for a mutually agreed upon hybrid schedule of working remotely and on campus.

Be part of the administrative team that supports an internationally recognized and highly collaborative Maternal, Fetal, and Multidisciplinary care team that provides a program offering more adult and pediatric subspecialties than any other program in the Rocky Mountain region. Working at the University of Colorado will allow you to immerse yourself in the Colorado lifestyle and all it has to offer. Whether you like a vibrant city atmosphere, enjoy a breathtaking hike in solitude, or have a love for mountains or skiing, Denver is the right place for you. Living here, you will quickly discover what makes Colorado a popular destination. The Gynecologic Oncology team at CU is the largest board-certified gynecologic oncology team in Colorado and also serves as part of the larger University of Colorado Department of Obstetrics and Gynecology. With access to an intensive care unit, cutting-edge equipment and facilities, as well as multiple teams of subspecialists in female health, we can address even the most complex cases.

US News & World Report named University of Colorado Gynecologic Oncology high performing in the area of Ovarian Cancer Surgery and Uterine Cancer Surgery in their Best Hospitals report.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Equal Employment Opportunity Statement:

Qualifications:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply.

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.
• 1 year of administrative experience

Substitutions: A combination of education and related experience may be substituted for the bachelor's degree on a year-for-year basis, but not for the required experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with CU procurement systems
• Experience implementing organizational operations and procedures.
• Experience supporting an academic division
• One (1) year of financial and/or project management experience

Knowledge, Skills and Abilities:

• Strong clerical, telephone, oral and written communication skills
• Must be well organized and detail oriented
• Ability to display empathy and exercise active listening
• Ability to network and create relationships with various campus and community constituents
• Ability to learn through critical reflection and feedback

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Andrea Cook; Andrea.Cook@cuanschtuz.edu

Screening of Applications Begins:

Screening will start immediately and continue until April 12, 2025.

Anticipated Salary Range:

The hiring range for this position has been established at $54,383 - $69,175.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.