Administrative Assistant Intermediate

SANTA CLARA COUNTY

San Jose, CA

IMMEDIATELY HIRING!

Administrative Assistant (Intermediate)

FT / Non-Exempt

$25.00 Hourly

Our mission of providing care to the world at a moment's notice is at the heart of everything we do. We are caregivers, first and foremost and we will be there when you need us.

With more than 38,000 employees, Global Medical Response teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services around the world. We provide end-to-end medical transportation as well as fire services, integrated healthcare solutions and disaster response.

JOB SUMMARY
The Administrative Assistant handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office. They are responsible for confidential and time sensitive material; preparing routine and advanced correspondence including letters, memoranda, and reports; and they will rely on experience and judgment to plan and accomplish goals.

ESSENTIAL FUNCTIONS/DUTIES

• Typing, filing, ordering supplies, and other clerical duties.
• Write letters and correspondence as needed
• Maintains files on correspondence
• Answers telephones, screens calls, and takes messages
• Reports & Records
• Driving to and from operations posts and other errands as needed.
• Maintains reports and records
• Assists in collecting data as needed
• Assists with preparation of materials as directed
• Assists with reports and issues as requested
• Schedules meetings and appointments
• Maintains schedules including travel and lodging arrangements
• Other Duties or Special Projects as Assigned
• Attend committee meetings and prepare minutes as directed
• Responsible for credit card reconciliation
• Prepares and verify invoices/bills for accounts payable
• Assist with and verify expenses for reporting

QUALIFICATIONS

Education

• High School Diploma or Equivalent GED
• Associate degree or equivalent in experience
• Computer skills to ensure proficiency in MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook

Experience

• Two years' experience in related fields.
• Valid California Drivers' License is required. Position requires driving.

• Ability to make independent decisions within the leadership framework as defined by the report structure.
• General office equipment skills needed (fax, copy, multi-line phone, etc.)
• Proficient in medical and legal terminology.

Why Choose AMR? AMR is one of Global Medical Response's (GMR) family of solutions. Our GMR teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. View the stories on how our employees provide care to the world at www.AtaMomentsNotice.com. Learn how our values are at the core of our services and vital to how we approach care, and check out our comprehensive benefit options at GlobalMedicalResponse.com/Careers.

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.

Benefit Statement: Check out our career site benefits page to learn more about our comprehensive benefit options, which include medical, vision, dental, 401k, disability, FSA, HSA, EAP, vacation and paid time off.

Pay Range: $25.00 - $35.00 an hour (DOE)