Administrative Assistant, General Counsel Office

Administrative Assistant, General Counsel Office

Job Overview:

RWJBarnabas Health is seeking an experienced and detail-oriented Administrative Assistant to join our Legal Department. As a key member of our team, you will provide comprehensive administrative support to the legal team, helping ensure the efficient operation of the department. This position requires a highly organized individual with strong communication skills, the ability to handle sensitive information with discretion, and a proactive approach to problem-solving.

Reports to:

The Administrative Assistant, General Counsel Office will report directly to the Executive Vice President and Chief Business Development and Legal Officer

Qualifications:

• 5 to 7 years of administrative experience, preferably in a legal or healthcare environment
• Bachelor s degree or equivalent experience preferred
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with legal terminology, documentation, and processes is preferred
• Excellent written and verbal communication skills
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Ability to work independently and collaboratively in a fast-paced environment
• Attention to detail and high level of accuracy
• Discretion and confidentiality in handling sensitive legal matters
• Knowledge of healthcare regulations and compliance is a plus

Essential Functions:

• Provide high-level administrative support to attorneys, including managing calendars, scheduling meetings, and organizing appointments
• Prepare, proofread, and edit legal documents, contracts, and correspondence
• Manage and maintain legal files, both physical and electronic, ensuring they are up-to-date and easily accessible
• Assist in the preparation of legal presentations, reports, and memoranda
• Coordinate and facilitate communication between the Legal Department and internal departments, external counsel, and third parties
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Manage department invoices, track expenses, and assist with budget management
• Coordinate logistics for department meetings, conferences, and events
• Support litigation processes by organizing case files and assisting in trial preparations as needed
• Conduct legal research and gather information to assist attorneys with ongoing cases
• Perform general office duties including answering phones, ordering supplies, and ensuring the department runs smoothly

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.