Executive Administrative Support III

Inside the Role

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

• Provide highly competent administrative support to GM of Aftermarket Solutions and the AMS Leadership team members. Absolute confidentiality, integrity, and professionalism is a requirement.

• Aftermarket is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.

• Proactively manage executive's calendar - arrange and coordinate meetings by identifying priority and content.

• Monitor and manage the executive's email inbox, escalating, actioning, and filing correspondence by content and priority.

• In concert with Aftermarket Solutions Support Manager, plan meetings and events; select event facilities, coordinate catering, and technical equipment as needed.

• Prepare PowerPoint presentations for Townhall's and other meetings as needed.

• Route incoming authorization requests (contracts / purchase requests / personnel requests) for internal review prior to obtaining SVP approval.

• Arrange domestic and international business travel, including air, hotel, and ground travel. Be mindful of visa requirements when applicable.

• Prepare and process expense reports, adhering to DTNA's travel policy.

• Field and route incoming phone calls as appropriate.

• Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed.

• Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution.

• Review operating practices and implement improvements where necessary.

• Act as point of contact and help enforce DTNA's record retention policy in the GM Office.

• On-boarding and overall staff support. Maintain departmental distribution lists and department contact lists.

• File and retrieve documents as necessary.

• Prepare and process various documentation and reports, including non-disclosure agreements.

• Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.

• Perform research for special assignments and prepare PowerPoint or other audiovisual graphic presentations, data analysis, and reports and recommendations.

• Foster Customer Experience and One Team, Best Team mindset within area of operation.

• Prepare and send regular communication to the team, including newsletters, updates, and internal announcements, in coordination with the Aftermarket Solutions Support Manager.

Knowledge You Should Bring

• 3 years of relevant experience or AA degree + 1 year of relevant experience

• Proactive and be able to work independently with limited supervision

• Strong verbal and written communication

• Strong organizational skills and the ability to multitask

• Proficient in office productivity tools like Microsoft Office applications

• Excellent time management skills

• Strong problem-solving and decision-making skills

#LI-JN2 #LI-Hybird

Where We Work

This position is open to applicants who can work in (or relocate to) the following location(s)-

Schedule Type:

At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we're building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA's legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future - building a cleaner, safer and more efficient tomorrow for all.

That is what we are working toward - for all who keep the world moving.

Additional Information

• Visa sponsorship will only be open to current Daimler Truck North America employees working under an existing U.S. Daimler Truck North America Visa

• All other applicants must be legally authorized to work permanently in the country the position is located in at the time of application

• Final candidate must successfully complete a criminal background check

• Final candidate may be required to successfully complete a pre-employment drug screen

• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions

• EEO/Minorities/Females/Disabled/Veterans

Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status.

For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at 503-745-8982 or toll free 800-206-3369. For TTY/TDD enabled call 503-745-2137 or toll free 866-355-6935.